Companies:

Tags:

Search results:

Accra, Ghana
Executive assistant
at Adjaye Associates

Adjaye Associates is recruiting an executive assistant to join its team in Accra, Ghana.

Adjaye Associates was established in June 2000 by founder and principal architect, David Adjaye OBE. Receiving ever-increasing worldwide attention, the firm has offices in London, New York and Accra and has completed work in Europe, North America, the Middle East, Asia and Africa.

We are an award-winning and innovative architecture and design firm with work ranging from furniture, exhibitions and private houses to civic buildings and urban masterplans. The truly multicultural and multinational team at Adjaye Associates draws inspiration from a broad cultural discourse, resulting in a compelling body of work in Europe, USA, Africa and the Middle East.

Executive assistant

We are looking for an executive assistant to support our CEO in our Accra office in Ghana, therefore the role is fully based in our Accra office. The executive assistant will be responsible for coordinating and providing high-level administrative support to the CEO. The executive assistant needs to be resourceful, innovative and proactive and will function as an integral and indispensable part of the office.

Responsibilities:

  • act as the point of contact among clients, executives, employees, and other external partners
  • draft, review and send communications on behalf of the company executive
  • schedule appointments, effectively maintain and update the executive’s daily calendar and provide daily briefings
  • organize and prepare for meetings, including attending to logistics and preparing documents for meetings
  • taking dictation and minutes of meetings, writing them up subsequently and distributing as necessary
  • coordinate travel arrangements, prepare detailed itineraries, plan logistics, and submit/claim expenses
  • screen all incoming phone calls, enquiries, visitors and correspondence, and route accordingly
  • screen, prioritise and sometimes respond to emails on the CEO’s behalf
  • maintain confidentiality of highly sensitive information both internally and externally
  • manage complex office administrative work requiring the use of independent judgment and initiative
  • maintaining databases

Skills and qualifications:

  • excellent verbal and written communication skills
  • organisational skills and attention to detail
  • good time management and flexibility in working hours
  • being able to interact with people from all levels of an organisation in a polite and professional manner
  • networking skills
  • professional discretion
  • information technology skills i.e., Outlook, MS Word, Excel, PowerPoint etc.
  • ability to multitask and prioritise tasks
  • the ability to work well under pressure
  • willingness to learn

Qualifications:

  • bachelor’s degree
  • three to five years’ experience in administrative support functions or justification for consideration if this isn’t the case
  • strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
  • proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat and social media web platforms
  • very strong interpersonal skills and the ability to build relationships with key stakeholders

Proof of COVID-19 vaccination and booster will be required, upon hiring. If unable to provide, and/or you believe an exemption should be made, this should be discussed prior to employment.

Please submit your application via the ‘apply for job’ button below.

Adjaye Associates believes in the power of a shared table to bring people together as we are committed to building an inclusive team. Candidates from diverse backgrounds are encouraged to apply.  We are an equal-opportunity employer and do not discriminate on any basis prohibited by law, including national origin or citizenship.

www.adjaye.com

Salary: Undisclosed
  • Applications have closed.