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London, UK
Marketing/bid coordinator
at Adjaye Associates

Adjaye Associates is seeking a marketing and bid coordinator to join its practice in London. 

Adjaye Associates was established in June 2000 by founder and principal architect, Sir David Adjaye OBE. Internationally acclaimed, the studio has offices in London, New York and Accra.

Our multicultural and multinational team draws inspiration from a broad cultural discourse, resulting in a compelling body of work in Europe, USA, Africa and the Middle East. We are an award winning architecture and design firm with work ranging from furniture, exhibitions and private houses to civic buildings and urban masterplans.


We are seeking an experienced marketing and bids coordinator with proven knowledge and experience of preparing successful bids submissions.

As marketing and bids coordinator you will be responsible for identifying new business possibilities and devising strategies to implement successful bids/tenders/competition applications. You will be managing and progressing the bids process from start to finish.

To be considered two to four years’ experience within a business development role in an architectural practice is essential, content creation and story-telling skills are highly desirable plus proven experience of handling EOIs, RFPs and other public sector procurement routes. Creativity and analytical skills are an integral part of the role to help evolve bid responses with a successful commercial mindset.

This will be a fast-paced role, where the successful candidate will hit the ground running. Organisation and time-management skills are crucial, alongside excellent team working skills. The successful marketing and bids coordinator will report to the head of communications and work closely with the graphics team and research team. They will also work closely with directors, architects and other support staff to acquire technical information, case studies, CVs and supporting images.

Key responsibilities:

  • progress design competitions and invitations to tender with studio teams and external teams
  • manage the bid process from start to finish – coordinating all activities, monitoring progress, circulating and responding to tender portal communications and making sure deadlines are met
  • generate PPQs, ITTs and manging and creating other bid documents including writing, editing and graphic design
  • coordinate external contributors (e.g. consultants) to bid documents
  • manage bid documentation templates including project sheets and staff CVs
  • generate other material to support new business including reports and presentations
  • monitor submitted bids and ensure feedback is gained and recorded
  • arrange a debrief and review after all bids to analyse where improvements for the future can be made
  • analyse feedback and success rate of bid submissions

Qualities and skills required:

  • strong existing relationships globally within the architecture world
  • excellent time management and ability to work under pressure to meet deadlines
  • the ability to manage and coordinate multiple bids at any one time
  • ability to work autonomously as well as part of a team
  • enthusiastic and well organised
  • excellent interpersonal skills with proactive attitude
  • previous experience in a business development role within architecture
  • Proficient in Adobe Creative Suite – InDesign is vital
  • Proficient in Microsoft Office

Please include your current availability along with salary expectations when applying for the role.

No agencies, thank you.

  • Applications have closed.