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London, UK
PA to the managing director
at Alidad

Alidad is hiring a PA to the managing director to join its team in London.

Alidad is looking for a proactive and highly organised PA with a minimum of two years’ experience. A background in or experience with marketing, finance or property management would be advantageous. The role also entails some office administrative tasks to ensure the smooth running of the company.

Job responsibilities

PA:

  • diary management – organising and maintaining Alidad’s diary. Making appointments both business and personal. Drafting and sending correspondence on behalf of Alidad
  • management of Alidad’s properties – both UK and international, duties including insurance, service charges, utility bills, tenants (where necessary), cleaning and other matters related to the properties.
  • travel – arranging and booking travel, transport, visas and accommodation for both business and personal. Creating travel itineraries
  • organising events, including annual Christmas and summer party and other social events
  • managing all PR correspondence, running all enquiries past Alidad, liaising with various journalists and keeping PR spreadsheet up to date
  • running Alidad’s social media accounts
  • managing Alidad’s finances and making him aware of larger payments / deadlines
  • reminding Alidad of important tasks and deadlines.  Making sure he is prepared for meetings
  • managing databases and filing systems
  • liaising with the team, suppliers and clients
  • collating, filing and paying expenses including credit cards
  • handling personal administration for Alidad such as parking permits, car and medical matters etc.
  • miscellaneous tasks to support Alidad

Office administrator:

  • acting as first point of contact- Screening calls, responding to enquiries and requests, greeting clients, suppliers and visitors to the studio
  • ordering office supplies
  • maintain company database
  • arranging and booking travel for the office, including couriers
  • filling in for the office manager on various duties when they are on annual leave, including processing and filing digital invoices

Client projects:

  • setting up meeting room, ordering lunches when necessary
  • occasional client correspondence
  • raising monthly project invoices to clients
  • cross checking all digital invoices and charges against Esti PC

Skills:

  • detail orientated – strong attention to detail
  • strong sense of initiative
  • self-motivated and independent worker
  • able to prioritise and to work to deadlines
  • very well organised
  • excellent communication skills
  • discreet and high-level confidentiality
  • ability to be proactive
  • happy to assist in all aspects of the business
  • polished appearance with a highly professional manner coupled with a friendly, helpful attitude and sunny disposition
  • full driving license is preferable
  • excellent knowledge of MS Office package and Windows
  • excellent knowledge of Apple products
  • a background in marketing or finance or property management would be advantageous

Hours

Monday to Friday in the office.

9am to 6pm.

www.alidad.com

Tags: Admin | Assistant | PA | Alidad

This position is only available to applicants based in the United Kingdom