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Oxfordshire, UK
Studio administrator/procurement officer
at Anne Haimes Interiors

Anne Haimes Interiors is hiring a studio administrator/procurement officer to join its team in Oxfordshire, UK.

Anne Haimes Interiors is an interior design practice specialising in high-end residential projects. Based in the heart of Henley-on-Thames, Anne Haimes Interiors offers a comprehensive design service, from concept planning through to procurement and installation. Working closely with clients to provide a highly tailored, personal service and recognising each project is unique. From a single bespoke piece to a complete design and build project.

Please note that this is an on-site position. The correct candidate would work alongside our team in our Henley Studio.

Main responsibilities:

  • work closely with the design team on quoting FF&E items for projects
  • order for projects, including furniture, fabrics, equipment, lighting, bespoke items and soft furnishings
  • finalise purchase details of orders and deliveries, gather lead times and share confirmations with the design team
  • keep track of install schedules using Gantt Charts
  • co-ordinate all deliveries and logistics
  • knowledge of Esit PC is a plus
  • handle all paperwork for import and export operations
  • communicate, negotiate and form relationships with suppliers
  • do quality checks for deliveries
  • respond to maintenance requests
  • put together O&M Manuals
  • re-specify items which are out of stock or on a long lead time
  • produce budgets, reports and project schedules
  • keep budget is on track
  • ensure everything is compliant with regulations
  • flexible, adaptable and willing to take on other tasks (e.g. painting paint samples/ delivering samples to clients/ diary management etc.)
  • organise sample libraries/ place sample requests/ organise rep visits

Skills and experience:

  • excellent communication and negotiation skills
  • calm under pressure and happy to meet tight deadlines
  • must be flexible and able to multitask
  • must be a self-starter and able to take responsibility
  • have the ability to build effective professional relationships with the team, clients, suppliers and subcontractors
  • be a driven, organised and motivated team player in a fast-paced team
  • must have a high proficiency in Microsoft Office and Adobe InDesign
  • minimum two years’ administration experience
  • passionate about interior design (this is not an interior design role but an interest and experience in the design/ build industry is a benefit)
  • the legal rights to work in the United Kingdom

Please submit your applications via the apply for job button below.

Salary: £25,000 - £30,000
  • Applications have closed.