Companies:

Tags:

Search results:

London, UK
Office manager
at Architecture for London

Architecture for London has an opportunity for an office manager to join its team in London.

We are looking for an office manager with experience in architecture and/or design-related workplaces to set up a new administrative role within a thriving young practice in Clerkenwell.

The ideal candidate should be looking to build experience and responsibility but also be willing to carry out the basic tasks required in supporting a busy practice.

Both full-time and part-time applications will be considered.

Responsibilities will include:

  • general office management
  • finance
  • marketing
  • human resources

Key responsibilities:

  • ensure that the studio complies with statutory obligations, including health and safety
  • CPD organisation and training
  • assisting architects with administrative tasks and document control
  • prepare and edit documents, reports and letters
  • studio maintenance and housekeeping
  • ICT support

Marketing:

  • help prepare and maintain contents of website, blog and social media platforms
  • assist in preparing expressions of interest and awards submissions
  • prepare press packs and material for publishing
  • assisting with organising office-related events

Finance:

  • liaising with accountants
  • invoicing clients
  • managing online accountancy programme
  • assisting with production of fee proposals, payment schedules, forecasts and accounts
  • previous experience of using Workflow Max, Xero and Receipt Bank is beneficial

Human resources:

  • managing HR
  • monitoring timesheets and annual leave
  • recruitment

Other tasks:

  • ordering product materials samples
  • monitoring office supplies, stationery and equipment
  • diary management
  • maintain and review subscriptions, bills and insurances

Essential skills:

  • experience in a similar role, preferably within the design industries
  • a solid knowledge of Adobe InDesign, and Apple Pages and Numbers is required
  • excellent organisational skills
  • strong communicator
  • high standard of written and spoken English
  • proactive and logical approach to problem-solving
  • ability to meet deadlines and prioritise workloads

Preferred skills:

  • proof-reading experience
  • understanding of GDPR principles
  • interest in architecture

www.architectureforlondon.com

  • Applications have closed.