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London, UK
Office coordinator
at BuckleyGrayYeoman

Buckley Gray Yeoman is seeking an office coordinator to join its team in London.

Job title: office co-ordinator

Location: the Tea Building, 56 Shoreditch High Street, London, E1 6JJ

Reporting to: office manager

Hours: 40 hours per week. Monday to Friday

Holidays: 32 days holiday per year (inclusive of eight UK bank holidays)

Our passion for opportunity extends to all those who work in our practice. You will have an important part to play in bettering our practice: for our clients and for each other. We adopted an Employee Ownership Trust model in 2019. The decision reflected the ongoing evolution of the practice and was devised as a stronger and fairer way to govern the practice going forward. It reflects the shared appreciation and trust we have for our staff while ensuring the long-term development of the practice.

We encourage our employees to bring their genuine selves to our studio as part of an inclusive work culture where you will be celebrated for what makes you different.

To read more, visit our website.

Responsibilities/job role

As Office Co-ordinator you will play a crucial role in ensuring the smooth running of front of house and providing a high level of service both internally and externally. You will be expected to be able to undertake the following.


  • answering phones, taking accurate messages as required
  • greeting visitors – including clients, consultants, suppliers and couriers
  • booking couriers
  • accepting and distributing deliveries
  • managing company Oyster cards
  • maintaining the meeting room diary
  • preparing refreshments for internal and external meetings, setting up and clearing meeting rooms
  • maintaining and providing support with meeting room AV setup as required
  • ordering office supplies for London and Bristol offices
  • maintaining accurate records of credit card use
  • managing office magazine and online subscriptions as per comms managers instructions
  • opening and franking post
  • other ad-hoc duties as they arise

Office support:

  • keeping the office tidy
  • general filing and archiving
  • attending monthly social and cultural forum and organising regular staff events
  • organising weekly Monday breakfast, cake day and weekly after-work drinks/snacks
  • organising staff gifts and cards
  • maintaining office attendance records

Admin support to associate directors:

  • arranging travel and accommodation
  • liaising with suppliers as required
  • project document control including uploading and downloading project documents, recording, filing (documents and emails)
  • providing assistance for client presentations using Adobe InDesign and Keynote
  • document production including copying/collating/binding and organising off-site printing
  • typing up letters according to practice standards

Personal specification:

  • can-do attitude
  • excellent telephone manner
  • good communication skills
  • experience with Mac (preferable though not essential), Microsoft Office, Adobe Indesign
  • organised and able to multi-task effectively
  • works well with others
  • highly professional
  • remains calm under pressure
  • strong team player, with collaborative working style
  • well-presented, smart appearance

Salary: Undisclosed
  • Applications have closed.