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London, UK
Office coordinator
at BuckleyGrayYeoman

BuckleyGrayYeoman is looking for an office coordinator to join its team in London.

Reporting to: office manager and associate directors

Hours: 40 hours per week. Monday to Friday

Holidays: 32 days holiday per year (inclusive of the 8 UK bank holidays)

Formed in 1997, Buckley Gray Yeoman is an architecture and design practice based in Shoreditch, London, directed by Matt Yeoman and Paul White. The practice has an expanding portfolio of work across a range of sectors including offices, residential, retail, hotels, schools and masterplanning. BuckleyGrayYeoman is currently ranked No 40 in the AJ100 group of UK architectural practices and is a recipient of the Sunday Times Best Companies and Property Week – Best Places to Work In Property awards.

Please visit our website: for more information.

Responsibilities/job role

As Office coordinator you play a crucial role in ensuring the smooth running of front of house, providing a high level of service internally and externally in addition to providing day-to-day PA support to the associate directors.

You will be expected to be able to undertake the following


  • answering the phone taking accurate messages as required
  • greeting visitors – including clients, consultants, suppliers and deliveries
  • booking couriers
  • accepting and distributing deliveries
  • maintaining the office diary
  • preparing refreshments for internal and external meetings
  • ordering office supplies
  • managing office magazine and online subscriptions
  • opening and franking post
  • reconciling petty cash and credit cards
  • other adhoc duties as they arise

Office Administration:

  • keeping the office tidy
  • general filing and archiving
  • assisting HR with recruitment reply letters
  • organising regular staff events
  • posting supplier cheques
  • arranging staff CPD’s
  • organising staff gifts and cards

Admin support to associate directors:

  • organising and maintaining diaries and making appointments
  • arranging travel and accommodation
  • liaising with clients/suppliers
  • project document control including uploading and downloading project documents, recording, filing (documents and emails)
  • providing assistance for client presentations using Adobe Indesign
  • document production including copying/collating/binding and organising off-site printing
  • typing up letters and minutes according to practice standards

Personal specification:

  • can-do attitude
  • excellent telephone manner
  • good communication skills
  • experience with Mac (preferable though not essential), Microsoft Office, Adobe InDesign
  • organised and able to multi-task effectively
  • works well with others
  • highly professional
  • remains calm under pressure
  • strong team player, with a collaborative working style
  • well presented, smart appearance

Please, click here to apply.