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New York, USA
Project manager
at Charcoalblue

Charcoalblue is hiring a project manager to join its office in New York, USA.

Project manager

Charcoalblue is widely regarded as the most exciting and innovative theatre, acoustics and digital consultancy in the world. Since our foundation in the UK in 2004, we have grown to over 70 people worldwide, and Charcoalblue is now the largest organization of its kind. We have studios in London, Bristol, Glasgow, New York, Chicago and Melbourne. 

Note – this role will be based at our client’s offices in Manhattan. Start date is March 2020.

This role will provide project management for the successful delivery of audio-visual installations for both installed and loose equipment by third-party vendors. The project manager will collaborate with the client’s designers, architectural project teams and AV integrators and will be responsible for the coordination of all vendors, contractors, individuals and AV related to the events and experience spaces and will take responsibility for some of the client’s most significant projects. 

Key duties:

  • provide project leadership for the successful coordination and delivery of the installation of audio-visual systems for events and experience projects
  • deliver progress reports, proposals, requirements documentation and presentations to key stakeholders and partners as required
  • lead meetings and workshops required to deliver the project
  • assist other project managers if assigned to their project team
  • support the client team to establish baseline project budgets and establish cost control procedures and be responsible for budget control and reconciliation
  • lead the vendor bidding process – prepare bid documents, interview and recommend vendors, introduce project to the selected vendor
  • prepare contract documents, scope of works documents and key performance indicators for vendors. Establish payment terms and conditions aligning with client’s vendor selection requirements
  • coordinate the output of the AV design team during the design stages and construction, ensuring all AV design requirements are clearly documented, reviewed and fit for purpose
  • monitor the construction progress, identify potential risks and be proactive in finding possible solutions
  • schedule all vendors to meet overall project deadlines as they relate to the building process and first day of business, adapting schedules as required if the end date moves
  • ensure coordination of AV content requirements are aligned with the building completion schedule
  • communicate changes to appropriate teams and liaise with the relevant account manager to adjust resources accordingly
  • report on program performance to the account manager

Key skills required:

  • a formal qualification/degree in project management (architecture/interior/AV/entertainment) or in lieu of a degree, at least five years of relevant project management work experience at a senior level with a focus on architecture, performance, design, or construction-related fields
  • ability to work in a collaborative and fast-paced environment with a great degree of self-motivation and initiative
  • experience with theatre, performing arts or events space buildings either through direct experience or professional project management work
  • an understanding of permitting process, construction terminology and building systems and overall project sequence/timing
  • fundamental understanding of AV system functionality and installation process and techniques
  • ability to read and comprehend project technical documents including, but not limited to engineering and architectural drawings, schedules, test reports, or commissioning documents
  • ability to easily manage multiple projects
  • familiar with typical project management tools
  • excellent written, verbal and presentation communication skills including an excellent working knowledge of Microsoft Office and G Suite applications
  • detail-oriented with ability to think, plan, and execute on multiple projects in different phases simultaneously with little direct supervision
  • ability to build relationships with colleagues, clients, vendors, stakeholders and management
  • proven ability to manage complex budgets in excess of $5 million
  • relevant construction-related OSHA training would be advantageous

Please submit your CV and cover letter for the attention of Gracie Becker using the ‘apply’ link below.

Your cover letter should address following questions: 

  • why do you consider yourself to be a suitable person for the post?
  • which of your previous experiences would you highlight as being particularly relevant?
  • what would you like from the role? 

Salary range for this position is $80,000 – $100,000.

  • Applications have closed.