London, UK
Panel coordinator
at Design South East
Design South East is looking for a panel coordinator to join its team in London.
Reports to: head of service delivery
Key relationships: head of service delivery, panel coordinators and design advisors
Salary: £25,500-£35,000 pro-rata depending on experience
Contract: part-time two to three days per week; this is a 12-month fixed-term contract; potential to become a full-time role; subject to agreement on times, we are open to working hours being spread across the full working week; we are open to secondments
Start date: September 2024
Location: working one to two days in our London office and from home at other times
Leave: 25 days annual leave (increasing to 30 days after one year) and statutory holidays (both pro-rata for part time)
About Design South East
Design South East is a not-for-profit consultancy that provides independent advice to planning authorities, design professionals, landowners, developers and local communities. We work across London, the South East and the East of England, with a hub in London. We work with a network of around 200 experts from a variety of built environment disciplines who form our expert panels comprising leading practitioners and thinkers in their fields. We harness their passion and knowledge and direct it to the knotty problems of growth and place-making that many communities are facing.
More information can be found on our website.
The role
We have a new opportunity to join our team, reporting to our head of service delivery and working directly with our design advisors to support the delivery of well-designed places. With recent growth in our workload this is an important and exciting moment to join Design South East. You will be project managing design reviews, surgeries, workshops, study tours and learning events. You will work closely with several of our local authority clients and will be involved with many aspects of our services. The role requires you to liaise with a wide range of partners, including clients and their stakeholders and with our network of expert professionals from the built environment sector to support the delivery of better places. You will divide your time between communicating with our clients and stakeholders and preparing agendas, coordinating information flows and project managing the physical or online delivery of our services.
Key tasks:
- working closely with our design advisors to plan, coordinate and manage the delivery of our services and events, including design review sessions, design surgeries, workshops, charrettes and roundtables
- providing project management of long-term contracts and major projects, maintaining accurate records, preparing for client meetings and assisting with client reports
- liaising with our local authority clients and event participants to successfully coordinate events and ensure that all participants have the information they need and receive an efficient, high-quality service
- proofreading reports and other documents before they are issued
- maintaining accurate records in our CRM system, researching, and entering data on key organisations and contacts and keeping data up to date and GDPR compliant
- maintaining our digital filing system, including setting up new project folders
- compiling monitoring information and contributing to the planning and delivery of our annual reviews for clients
- coordinating online surveys for delegates and user feedback to track the impact of our work, ensuring surveys are issued promptly, chasing responses and collating results
- working with the head of service delivery to maintain systems including contracts and finance
- carrying out any other reasonable duties as required by your manager
About you
Skills and behaviours:
- an interest in design, the arts and/or the built environment is desirable
- proactive, driven and outcome-focused
- highly organised, with an attention to detail and ability to meet deadlines
- highly motivated and a self-starter, with a willingness to take ownership of projects
- happy to work independently on a project, or to team up with others
- ready to solve problems and identify appropriate solutions
Knowledge and experience
Project management and coordination:
- you will have proven strong project management skills
- you will have attention to detail
Communication:
- you will have good writing skills
- you will be an excellent communicator with good people skills, able to confidently make contact with people outside of the organisation
Teamwork:
- you will have experience of working autonomously but also as part of a team, with a willingness to contribute to team discussions
- you will have some experience of working on projects that bring together different disciplines and stakeholders
IT:
- you will be a confident IT user, proficient in all MS Office applications and familiar with CRM systems
We will offer opportunities to continuously develop your skills and knowledge and provide for career development within Design South East.
How to apply
Please send the following to Julie via the apply for job button:
- a cover letter explaining why you are perfect for this role
- an up-to-date CV (max two pages of A4)
The deadline for applications is 12:00 noon on Monday 19 August 2024.
Interviews will be held during the week 26 August 2024.
If, having read the job description, you require an informal conversation about the role with our head of service delivery, Sarah Brown, please email: [email protected]
Equal opportunities
DSE is committed to equal opportunities, and we value the diversity of perspectives that people from different backgrounds bring to our work. We positively encourage applications from eligible candidates regardless of age, disability, gender identification, ethnicity, marital status, pregnancy and maternity, race, religion or belief or sexual orientation.
Feedback
Design South East is a very busy organisation and we cannot guarantee to give individual feedback on all unsuccessful applications.