London, UK
Administrative assistant
at Fatkin
Fatkin is hiring an administrative assistant to join its team in London.
Fatkin is an architecture and urban design practice based in west London. We are committed to creating thoughtful, people-centred spaces and take pride in our collaborative and inclusive studio culture.
The role
We are seeking a reliable, detail-oriented Administrative Assistant to support our team and help ensure the smooth day-to-day running of our office. This is a part time, office based position (17 to 24 hours per week).
Key responsibilities:
- manage incoming calls, emails and post
- answering all reception calls in a polite, professional manner
- greeting visitors and dealing with them efficiently, in a polite, professional, welcoming manner
- keeping the central space and kitchen areas clean, tidy, and well organised
- arranging meetings, booking and preparing meeting rooms, ordering lunch / refreshments
- ensuring stationery cupboard and print area are kept tidy to assist in minimising wastage
- ordering and monitoring paper, stationery and consumables
- assist the practice manager with scheduling CPDs, meetings, booking travel, and arranging staff social events
- maintain office supplies and liaise with service providers as needed
- support with basic bookkeeping and invoice processing (training can be provided)
- entering jobs on to our project management system maintaining our file structure
- assist the practice manager with updating our social media accounts
- help coordinate internal communications and support team-wide admin tasks
- support the practice manager in any further ad hoc admin tasks
Requirements:
- excellent organisational and time management skills
- strong attention to detail and a proactive approach
- fluent English
- good written and verbal communication
- confident using Microsoft Office (Word, Excel, Outlook)
- friendly, flexible and able to work independently
What we offer:
- a supportive, inclusive and down-to-earth team
- competitive pay and flexible working arrangements
- an opportunity to grow within a creative studio environment
- on-the-job training and development support
Fatkin is an equal opportunities employer. We value diversity and are committed to fostering a workplace where everyone feels respected, supported and able to thrive. Please respond by email with a cover letter and your salary expectations.