London, UK
PA/marking assistant/office administrator
at Galmstrup Architects
Galmstrup Architects is looking for a PA, marketing assistant and office administrator to join its team in London.
PA, marketing assistant and office administrator
We are seeking a PA to our director with flair for PR/marketing and some office administration. We are looking for an all-round, dynamic, highly organised and experienced professional to join our growing team of 7 at Columbia Road in London.
Someone who will first and foremost act as PA to our director and assist in PR and marketing tasks. Then oversee the day-to-day practicalities of the office ensuring administrative processes are carried out efficiently.
The position is permanent employment and ideally a full-time position.
Responsibilities will include
Personal assistant:
- act as PA to our director
- coordinate meetings and schedule appointments
- write agendas and take minutes
- handling email correspondence
- coordination of travel itineraries
- completing travel expenses
- support with invoicing when needed
- assist in coordinating and collecting presentations
- ad-hoc tasks
PR and marketing:
- support with PR and marketing of the practice
- prepare and keep CVs and marketing documents updated
- assist in coordinating and collecting bids with external consultants
- proof-read bids and project documents
- prepare press releases
- monitor and keep website and social media updated
Office administration:
- general office administration
- welcoming and directing visitors
- answering the phone and taking accurate messages
- monitor company emails and forward/respond as appropriate
- organise monthly office meetings and weekly office briefings
- draft agendas and follow up on agreed actions
- coordinate office events including weekly studio lunches, the annual summer trip and Christmas parties
- schedule and prepare for interviews with new employees
- arrange onboarding and offboarding of employees
- schedule and prepare for employee reviews
- maintain up-to-date employee handbooks and employment policies
- maintain up-to-date information on all office systems, policies and procedures
- manage external cleaning contractor and ensure the office is kept tidy
- manage stationery, office and kitchen supplies ensuring everything is in good working order
Competences and qualities:
- excellent communication skills
- excellent organisation skills
- excellent spoken and written English
- excellent MS Office (Word, PowerPoint and Excel) user
- knowledge of Adobe InDesign
- proactive and able to independently prioritise time
- calm, focused and flexible
- able to act with discretion and maintain confidentiality at all times
- a desire to learn and develop
- eligible to work in the UK
Experience:
- professional experience as PA
- experience as office administrator ideally within the creative industry
About
Galmstrup is a design-led architecture practice specialising in cultural and community projects. Our work ranges from design and construction of cultural buildings and exhibitions, to strategic masterplanning and community engagement work. We are a small practice with an open and informal working environment and high professional standards and ambition.
Salary: depending on experience; immediate start
How to apply
Please submit your CV and a short motivation letter via the button below. Interviews will start in June.
No agencies, please.