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London, UK
Administrative assistant
at Gort Scott

Gort Scott is looking for an administrative assistant to join its team in London.

Gort Scott is a dedicated, friendly architects office, with a creative and motivated atmosphere. The practice is situated in beautiful new offices and has weekly communal lunches and are very sociable. The practice has steadily expanded and we  are looking for an administrative assistant to join our team of 20 people. This is a varied role for an enthusiastic, highly organised and proactive person who wants to gain experience in the creative industry.

Responsibilities will include general admin duties such as booking travel, answering phones, managing incoming mail and providing ad hoc administrative support to the team as well as diary management for the directors.  This is an ideal role for someone with proven administrative experience looking to work in a creative office in a role that can develop and grow in time. This is a ‘hands-on’ role which may involve other ad-hoc responsibilities.

Main duties:

  • general administrative support to the team including but not limited to answering the phones, booking travel, ordering stationery, dealing with mail and petty cash
  • managing all meeting rooms, ensuring they are clean, tidy and stocked with relevant supplies
  • be the first point of contact for all visitors, including making teas and coffees for guests
  • booking travel arrangements for staff and senior management
  • keeping the reception and office areas tidy and presentable – looking after the studio by managing meeting rooms and general spaces, ensuring they are kept clean and tidying up if anything is left out
  • responsible for ordering all stationary for the office
  • updating the contacts database
  • looking after the general company email inbox and actioning any queries
  • Responsible for ordering all subsistence for the office (milk, coffee, fruit etc)
  • coordinate meetings with potential and existing clients, arranging taxis and couriers
  • this is a ‘hands-on; role which may involve other ad-hoc responsibilities.

Required skills and attributes:

  • relevant experience in a similar role
  • a professional manner and excellent telephone manner
  • an eagerness to muck in and take on any task
  • calm, focused and professional
  • personable with a team-player mindset
  • the ability to identify and provide solutions for the smooth-running of the office
  • superb communication skills in spoken and written English
  • Microsoft Office Word and Excel
  • a proactive approach to working, with an ability to take initiative

Desirable:

  • working knowledge of InDesign and Photoshop

Instructions for applying:

  • please state your notice period or availability to start working in your application email
  • Please submit your CV and a short cover letter explaining your suitability for the role by clicking the ‘apply’ button at the bottom of the ad, for the attention of Nancy Edwards
  • Please reference administrative assistant in your application
  •  No CVs over 5MB
  • No agencies

Salary dependent on experience

Application deadline: 17 May 2019

Gort Scott is an equal opportunities employer

www.gortscott.com

  • Applications have closed.