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London, UK
PA/admin assistant
at Haptic Architects

There is an opportunity for a PA/admin assistant to join Haptic Architects in London. 

Haptic are seeking a friendly and switched on admin assistant to join our growing team. This is a new role created due to office and company expansion. It will fit someone who already has some experience in a similar role in a creative office. The job will undoubtedly evolve as we adjust to an extra admin team member.

Duties:

  • reception – primarily for Haptic but we share the office with several other small companies
  • answering the phone
  • meet and greet
  • preparing refreshments for meetings
  • meeting room calendar/bookings
  • PA/diary management for three London directors
  • finance – assisting office manager with bookkeeping
  • marketing – assisting with mailouts, research
  • recruitment – arranging interviews and responding to applicants
  • HR – collating employee handbook, H&S documents
  • maintaining library
  • travel organisation
  • event organisation
  • stationery and kitchen supplies
  • director expenses
  • Haptic processes/ops manual updates

Skills

  • minimum one-two years’ experience in a similar role, preferably in a creative environment
  • organised approach and excellent time management skills
  • good communication skills
  • ability to work well as part of a team
  • computer literacy in MS Office – Outlook, Word, Excel
    InDesign/Photoshop experience an advantage
  • good level of English spelling and grammar
  • accuracy and attention to detail
  • ability to use your own initiative but also know when matters need to be referred to senior colleagues

Please send a cover letter and a two page maximum CV.
Please note we will only contact those we invite for interview.

www.hapticarchitects.com

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