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Haworth Tompkins is hiring a studio coordinator to join its team in London.

Award-winning architectural practice Haworth Tompkins is currently looking for an exceptional studio coordinator with good organisational skills, a positive attitude to problem solving and a collaborative approach, to join our
creative support team.

The successful candidate will work closely with the administrative assistant. We are looking for someone with a confident, friendly and proactive approach, who will be at the forefront of our practice.

Practice coordination:

• line-manage the studio admin assistant and provide day-to-day support
• carry out PA duties for company Directors such as diary management
• coordinate the directors meetings agendas, as well as all recurrent office meetings
• support any EOT initiatives, organise representatives’ elections, and support task forces to deliver initiatives
• oversee overhead budgets and charity donations
• sign off spending and all travel bookings
• send operational suppliers’ questionnaires yearly and update the tracker
• communicate with chef and all suppliers, review and change suppliers if needed
• run the CPD group with the Head of HR and employment groups representatives
• coordinate the overall seating strategy
• coordinate studio improvements and clear outs when needed
• support the head of communications and the comms assistant in planning events
• open and close the office when applicable
• ensure main info@ inbox actions are being followed up
• plan the Christmas party, the away day and the directors’ away day
• organise the study trips

Health and safety:

• be the first point of contact for health and safety in the studio
• oversee the health and safety register and organise maintenance and servicing for the studio and workshop
• organise and attend the six monthly health and safety meeting and fire risk assessment walk around
• review studio risk assessments yearly
• support the S&R designer in updating the environmental register and calculation of the carbon footprint
• support the QA manager in the renewal of Construction Line, & SSIP accreditations
• organise CSCS tests
• oversee filing of data needed for the ISO (transfer notes, meter readings)
• supervise the use of model making workshop

HR support:

• do the studio inductions for new starters
• support HR with recruitment when required
• support head of HR in updating contacts, altering holiday and resetting expenses and timesheets
• help head of HR coordinate the wellbeing week

Reception support:

• cover front desk duties during breaks and holidays
• be second in line to answer the phone

Please note we would consider this position to be either four or five days a week. This role is fully based at the office.

Haworth Tompkins is an equal opportunities employer, and we welcome applications from all backgrounds.

Regrettably due to the expected volume of replies, we can only contact shortlisted applicants.

Applications can be addressed to Caroline McTurk.

Insert the position you are applying for, as it appears above, in the subject heading

Please state your availability in the covering email

Submit your applications via the apply for job button below.

Closing date: Friday 4 April 2025

• Applications have closed.