London, UK
Executive assistant
at Interiors With Art
Interiors With Art is hiring an executive assistant to join its team in London.
IWA is a terrific place to work. Great clients, colleagues, skills development and a fantastic reputation as a high-end residential design and build company. We are growing fast and are full of opportunities! We are a different kind of design and build a company: one that listens to client needs values innovation and solves individual problems with brilliant simplicity. At IWA you’ll have a direct impact fast! You won’t get frustrated with bureaucracy or slow decision-making, because we encourage innovative thinking. We don’t just want to know your opinions but, we want to see your ideas in action too. We hire great people and then trust them to be great. Keyword: Trust!
We live our values and we value our people. Just to name a few of the many great perks you’ll find: our culture is vibrant and unique; our office is open, collaborative and playful.
We are looking for an experienced executive personal assistant to work closely with the three directors of a London high-end residential design and build firm to provide administrative, logistical, personal and business support, covering a wide range of duties. It is a family-run business and all directors are related so there is a cross-over with tasks and projects.
Requirements:
- at least three years’ experience
- experience with email management, research, presentation creation, file management and calendar scheduling
- experience in being proactive and being active about acting as a buffer between directors and everyone else follow up on delegated tasks to teams, answering simple questions and being a problem solver
- must have experience creating spreadsheets, drafting documents, proof reading etc.
- experience on scheduling visits/call out with external contractors and following up with them
- be able to manage small projects without much supervision
- personal tasks such as house maintenance management, make travel arrangements, assist with events
- experience in attending meetings, creating minutes and delegating action points
- needs to have strong communication, organisational and IT skills; be proactive and efficient
- comfortable with iPhone, iPad and Microsoft laptops and be able to assist with keeping these devices organised
- intermediate-advanced skills in MS Office and Office 365; any other software packages are advantageous
- able to work to tight deadlines and prioritise tasks and manage urgent tasks
- able to multi-task and can work in a fast-paced environment
- flexibility to occasionally travel is advantageous
- must be London-based; this is not a remote position
- must be able to deal with different people, different departments, clients, and different time zone
- good English and communication skills
Please submit your application via the apply for job button below.