Dezeen Jobs

Jestico + Whiles is seeking a studio administrator to join its team in London.

Jestico + Whiles is an award-winning architecture and interior design practice. We are seeking an office-based studio administrator to join our Clerkenwell studio.

Job purpose

Provide administrative support to project teams and assist with general office coordination, under the direction of the team leader.

Job description

• assisting and supporting project teams in all project administration
• assisting the accounts department where necessary
• reviewing documents created by others to ensure spelling, grammar, layout and formatting are correct
• printing and binding documents, reports, submissions etc.
• updating and maintaining project and contact information on the company’s database
• filing documents and emails in Newforma
• administering project extranets, including uploading, downloading, recording, distributing and organising information as required
• compiling expressions of interest, pre-qualification questionnaires and pitches in association with others
• organising travel arrangements for colleagues and logging information
• answering all reception calls in a polite, professional, welcoming manner, transferring calls, taking message
• greeting visitors and dealing with them efficiently, in a polite, professional, welcoming manner
• keeping the reception, central space and kitchen areas clean, tidy, and well organised
• arranging meetings, booking and preparing meeting rooms, ordering lunch / refreshments
• ensuring stationery cupboard and print room are kept tidy to assist in minimising wastage
• ordering and monitoring paper, stationery and consumables
• opening and distributing incoming mail, generating postage labels via Royal Mail website and taking outgoing post to Post Box or Post Office
• ordering couriers as necessary
• ordering kitchen supplies and undertaking regular stock checks
• preparing leaving cards, organising collections and gifts
• monitoring and managing incoming emails to the company mailbox
• assisting with arranging office functions, events, exhibitions and excursions
• liaising with suppliers as required
• undertaking cost comparison exercises where necessary to ensure best value is achieved
• promoting the practice at all times

Skills and profile:

• in depth knowledge of general office software, intranet and administration systems
• knowledge of relevant presentation software and capability to learn new applications
• comprehensive knowledge of, and ability to operate typical extranet systems
• strong attention to detail
• forward thinking, proactive and solutions-oriented, with a strong sense of initiative and the ability to work unsupervised
• approachable manner
• establish good relationships with colleagues and external teams
• time management and organisational skills, ability to prioritise work and perform under pressure
• ability to remain calm and helpful, giving support across all members of project teams
• professional and cooperative attitude, delivery and telephone manner
• excellent grasp of English with the ability to check grammar and spelling
• ability to participate and become an active member of project teams
• understanding of architecture and interior design and the sectors across which the practice operates

To apply, please submit a cover letter, your CV, and details of your right-to-work status in the UK (if applicable).

Jestico + Whiles encourages all job applicants, irrespective of race, ethnicity, gender, sexual orientation, marital status, age, disability, religion or beliefs.

Please note, we do not accept speculative applications from agencies or third parties. Prospective candidates should apply directly.

www.jesticowhiles.com