London, UK
Office and communications manager (maternity cover)
at Loci Architecture + Design
Loci Architecture + Design is hiring an office and communications manager (maternity cover) to join its team in London.
LOCI is an international multidisciplinary practice operating in the fields of contemporary architecture, urban planning, landscape design, interior design and product design.
We have a culturally driven ethos based on the importance of context and the power of the locus to inform our design process and architecture. Our approach to design starts with delving into the sites historical, cultural, geographical and environmental values to initiate ideas which leads us to new avenues in conceptual explorations. Our aim is to design a project or space which feels like it belongs to the land and speaks to its people without saying a word, while encouraging and reinforcing a regional identity in an increasing global world.
With offices in London, Dubai and Amman, our team is growing, and we are working in exciting, large-scale luxury projects, mostly based in the Middle East. Our London Studio is a creative international hub, with a laid-back vibe and a friendly team.
LOCI is looking for a dynamic and proactive office and communications manager, with a passion for architecture, design and creativity. We are offering a 12- month fixed term contract, for a maternity cover in our London studio. This role is perfect for someone who enjoys blending administrative duties with creative graphic design, especially in producing RFP submissions. Knowledge of HR is also desirable.
Your responsibilities will include
Office management:
- oversee daily office operations, ensuring a clean and efficient workspace
- manage office supplies, equipment, and vendor relationships
- liaise with internal and external contacts, including clients, suppliers, and contractors.
- HR – recruitment, onboarding and office policy management
- have basic IT knowledge and liaise with external IT consultant
- arrange and book team days out and social events
- coordinate meetings, schedules, and travel arrangements for staff
- serve as the main point of contact for office inquiries, calls and visitors
- organise physical and digital filing systems, assist with invoicing and track office expenses
Bid preparation
- assist with the preparation of project presentations and reports
- design and format RFP documents, ensuring high-quality, branded, and visually appealing submissions
- collaborate with staff to create graphics, diagrams, and layouts for RFPs
- maintain and update design templates and assets for consistency
- assist with the design of marketing materials such as brochures, presentations and digital content
Key qualifications:
- no degree required; two to three years’ experience in a similar role
- experience in office management and graphic design – essential good InDesign skills; knowledge of Photoshop and Illustrator would be advantageous
- strong organisational and multitasking skills with attention to detail
- proven ability to work independently and handle confidential information
- excellent communication and time-management abilities
- proficiency in Microsoft Office
What we offer:
- experience working in an international studio with a diverse, multicultural team
- twenty days (20) paid leave plus Bank Holidays and any working days falling between Christmas and the New Year
- ten days of Working from Home from a chosen location
- periodic office social events, designed to celebrate Loci’s team diversity
- great in-house tea point with a selection of teas, biscuits, fresh fruit and Italian coffee
- Friday drinks in the office
Salary: £30,000-£40,000.
Job type: full-time, 12-month fixed term contract
We are an equal opportunities employer and actively encourage diversity in our team. Candidates must have the right to work in the UK.
How to apply
Applicants should submit their CV (including some examples of graphic work) and cover letter in PDF format to via the apply for job button below (do not send it to any other address). Please state ‘office manager’ in the subject and confirm your UK work eligibility and required experience in your cover letter.