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London, UK
Operations coordinator
at The London School of Architecture

The London School of Architecture has an opportunity for an operations coordinator to join its office in London.

The London School of Architecture is seeking an enthusiastic operations coordinator to join our team in our new studio in London Fields. Our vision is that people living in cities experience more fulfilled and more sustainable lives. Our school educates future leaders to design innovations that contribute to this change.

Role: operations coordinator
Reports to: operations manager

The operations coordinator is a supporting role with responsibility for the day-to-day administration of programme and the maintenance of digital records and physical resources for the school.

 Key responsibilities

 Studio management:

  • manage all aspects of the studio’s day-to-day running, including printing, cleaning and so on, as set out in the operations manual (OM)
  • ensure appropriate security measures are in place
  • order all studio supplies
  • liaise with all studio service providers

Diary coordination:

  • make appropriate room bookings for all spatial requirements
  • establish and update the Google calendar with all programmed activities
  • perform as diary assistant to the director
  • invite external guests to academic reviews IT management
  • be the G Suite administrator
  • manage the server on the G Drive, including maintaining the classroom folder
  • set up new email accounts and groups, and monitor usage and security
  • share calendars with all appropriate parties
  • maintain all contacts databases
  • upload student marks to E-Vision for London Met
  • set up students and staff with printing accounts
  • upload student submissions and feedback to relevant programme folders and student studio folders

Student registration:

  • enrol students with London Met as set out in the OM
  • establish a digital file for each student, containing all mandated documents (passport, transcripts, etc) as set out in the OM
  • be responsible for the day-to-day management of digital records

Support:

  • facilitate the recruitment process for new staff
  • process student and staff expenses
  • support the operations manager with telephone, email, face-to-face and postal enquiries as set out in the OM
  • assist the operations manager and registrar with ad hoc tasks as required
  • post graduate diploma certificates and transcripts of studies in collaboration with London Met following completion of studies
  • help organise the summer season and other events

Person specification

It is essential that the applicant has:

  • an excellent working knowledge of Microsoft programmes, including Word, Excel and databases
  • excellent computer literacy skills
  • substantial office experience
  • excellent organisational skills
  • excellent communications skills with people at all levels
  • the ability to use initiative, multi-task and work as part of a team and independently
  • a positive attitude, sociability and a sense of humour

It is desirable that the applicant has:

  • experience of working in higher education
  • knowledge of InDesign
  • an interest or knowledge of the architectural profession

Please submit with a covering letter and CV using the ‘apply’ link below.

www.the-lsa.org