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Mangera Yvars Architects is hiring a studio coordinator to join its team in London.

Mangera Yvars Architects is an international award-winning architectural design practice providing architecture, interiors, landscape and masterplanning services for clients worldwide. Our approach addresses the needs of contemporary society, leading us to seek innovative and bold solutions for sustainable inclusive development and the reinvention of urban forms and typologies through design research and analysis.

We are looking for a studio coordinator to support MYAA in London. You will be at the heart of our operations, playing a crucial role in driving efficiency and maintaining a well-organized workplace. Experience complying with ISO 9001 standards will be essential in addition to prior experience in bookkeeping.

Responsibilities:

• administration: responsible for daily admin tasks and ad hoc responsibilities, ensuring smooth office operations (answering phone calls and responding to admin emails and enquiries)
• bookkeeping: update company accounts, issue invoices and follow up payments. Liaise with company accounts and administer VAT submissions. Provide information to company service providers for payroll and pensions and prepare wages
• ISO Quality Assurance, Information Management, Health & Safety: maintain records and adhere to ISO filing standards and support ISO audits, including all Health & Safety records
• team coordination: be the backbone of team meetings and schedules, fostering a collaborative work environment
• supporting senior staff: provide valuable assistance to principals, directors and senior staff, enabling them to focus on strategic goals including booking travel and admin support duties
• supply and meeting room management: order supplies and ensure meeting rooms are optimally organised
• tidiness and orderliness: maintain a tidy and inviting office space for enhanced productivity. Coordinate with cleaners and the maintenance to address issues promptly
• HR responsibilities: maintenance of staff attendance, holiday logs, staff needs
• property management: efficiently manage and coordinate properties owned by company principals, and directors, ensuring proper maintenance (dealing with tenancy issues, contracts, property accounts and providing support)

Requirements:

• previous experience adhering to ISO 9001 standards is essential
• bookkeeping experience and proficiency performing financial tasks, including, payroll, pensions, account updates and invoice  management
• language proficiency: utilise your fluent English communication skills to interact confidently with clients and colleagues (telephone  and video communications)
• excellent organisational and multitasking abilities to handle diverse responsibilities
• collaborative mindset with a commitment to nurturing a positive work culture
• resourcefulness and attention to detail, ensuring smooth operations
• strong interpersonal and communication skills
• right to work in the uk

 What we offer:

• an inspiring and collaborative work environment
• opportunities for professional growth and career advancement
• flexible working
• opportunity to visit the international offices, subject to discussion
• competitive salary depending on experience

How to apply

Please submit your resume and a cover letter via the ‘apply for job’ button below.

Mangera Yvars Architects is an equal opportunity employer and we warmly welcome applications from candidates with diverse backgrounds.

www.myaa.eu