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London, UK
Studio manager
at Mclaren Excell

McLaren Excell is seeking a studio manager to join its team in London, UK.

Job title: studio manager

Location: West London
Company: McLaren.Excell
Employment type: full-time

McLaren.Excell is seeking a highly organised and proactive studio manager to support the operational functions of our dynamic and growing architecture practice. The ideal candidate will be a pragmatic problem solver, capable of managing multiple projects in a fast-paced environment while ensuring smooth operations across the studio. This is a multi-faceted role that offers the opportunity to grow with the business as we expand.

Key responsibilities:

Office management:

  • manage office services (internet, phones, utilities) and keep supplies stocked
  • coordinate IT needs with external consultants and oversee office insurances
  • organise office activities, team trips and quarterly CPD sessions
  • handle general office tasks and studio email management

HR:

  • collaborate with our HR consultant to update staff handbooks and contract templates
  • support recruitment, drafting offer letters, managing payroll and onboarding new team members
  • approve holidays, manage sick leave records and handle minor HR issues alongside directors

Accounting:

  • work closely with accountants and bookkeepers to manage expenses and invoices
  • ensure timely submission of VAT returns and handle payroll reports
  • track and manage the director’s expenses and client-rechargeable expenses
  • send project invoices, chase unpaid invoices and handle client queries

Project management:

  • forward client enquiries to the directors and manage project briefs
  • initial setup of project processes across all systems
  • support the team in organising project resources, timelines and budgets
  • keep track of project progress, resourcing and deadlines while maintaining communication with clients
  • ensure accurate completion and handover of projects

Business development:

  • assist directors in developing new business opportunities, particularly in the commercial sector
  • create studio portfolios and attend networking events to promote the practice
  • organise and manage participation in relevant fairs and events

Marketing:

  • work with our PR agency on award submissions and photoshoots of completed projects
  • manage the studio’s website and social media platforms (Instagram, LinkedIn, Pinterest)
  • create quarterly newsletters and collaborate with the directors to develop a posting schedule for social media
  • manage the studio’s image library and assist with photoshopping

Directors admin:

  • manage their calendars and remind them of important meetings/appointments
  • minimal PA admin – paying expenses, renewing car insurance, phone contracts etc.

What we’re looking for:

  • a highly organised individual with strong attention to detail
  • ability to manage and prioritise multiple tasks and projects in a fast-paced environment
  • positive attitude with a proactive approach to problem-solving
  • excellent communication skills and the ability to build constructive working relationships across the team
  • experience in studio or office management, project coordination, HR or a similar role is highly desirable
  • InDesign, Illustrator and Photoshop skills required

How to apply:

Please send your CV and a brief cover letter to [email protected].

www.mclarenexcell.com

Salary: £35,000 - £40,000
  • Applications have closed.