London, UK
Studio coordinator/assistant
at Model Works Media

Model Works Media is on the hunt for a studio coordinator/assistant to join its team in London.

The studio coordinator/assistant role is to support MWM London team.

Based primarily in Exmouth House the studio coordinator will support both the Digital and Scale team with administration.

Role responsibilities:

  • reporting to the studio manager the studio coordinator will support digital team with facilities and team support
  • the studio coordinator will be responsible for managing the studio front of house
  • they will be a professionally and greet visitors to the studio
  • the studio coordinator takes pride in the presentation of the studio and will actively encourage other to do the same
  • the studio coordinator will be responsible for answering the studio phone and door systems and directing calls responsibly
  • they will understand priorities and be able to filter cold calls and those from high priority clients and respond appropriately
  • the studio coordinator will be responsible for the management of the studio calendar, and coordinating the diaries of department heads
  • supporting and assisting the release of MWM client marketing communications (via email/web)/managing client events. Studio Facilities based responsibilities
  • the studio coordinator holds the relationship with the building management team on behalf of MWM
  • the studio coordinator will handle all of the incoming and outgoing mail.
  • managing cleaning contractors
  • the studio coordinator will take responsibility for the security and safety of the studio environment. They will be responsible for the opening / closing procedure of the studio
  • the studio coordinator will manage the studio supplies, e.g. Kitchen, Stationary etc.
  • the studio coordinator will mange the studio petty cash accounts

Team based responsibilities:

  • writing and communicating accurate and timely correspondence to the MWM group relating to studio matters
  • coordinating artist review process and team reviews
  • contributing to MWM team development of common knowledge through MWM portal and to social media/blogs etc
  • from time to time the Studio Coordinator may be asked to contribute on projects when required
  • managing third parties e.g. photographers, printers, shooting permits etc
  • organising team events
  • coordinating the seminar series with lead artists, delivering and forward looking and engaging seminar series which will include both external and internal speakers
  • the studio coordinator will record and catalog the seminar and add notes the the seminar database on the MWM portal
  • with support initially for the technical director the studio coordinator will manage the studio expense invoice process with the accounts department

Personal characteristics:

  • you will have strong design/architectural/construction interest ideally with experience of working within premier league architects or design based studio
  • you will be design literate, with a strong design sense/appreciation, the delivery of excellent work will be meaningful to you
  • you will have good commercial acumen, with strong numeric skills. Numerate, accurate and commercially able/aware
  • you will be self-driven with a positive outlook, Keen for new experience, responsibility and accountability
  • you will maintain the respect and confidence of the team
  • you will use your initiative and have the perseverance to deliver the implementation of team work processes to successful execution, sustained on an ongoing basis
  • you will be able to multi-task. You can see the ‘big picture’ and a will be a natural forward planner who critically assesses your own performance
  • you will have experience and competence in database/project management software. Ideally, you will be digitally native, a fast learner interested the potential of online software
  • you will be loyal, reliable, tolerant, discreet and determined
  • you will be a very competent communicator, excellent verbally and in writing; a skilled writer able to produce fast, professional business correspondence
  • you will be able to represent MWM brand well

Please send your CV and covering letter to Merrin Buxton at

Previous job

Design operations specialist
at WeWork

Next job

Senior technical architect
at SOM

Click here
to post
a job advert
from just £100