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London, UK
Procurement assistant
at Nebihe Cihan Studio

Nebihe Cihan Studio is seeking a procurement assistant to join its team in London.

Main responsibilities:

  • work closely with the design team on sourcing FF&E items for projects
  • organise and replenish materials library and request samples
  • find new suppliers and organise monthly new supplier presentations
  • onboard new suppliers and prepare protocols
  • order for projects, including furniture, fabrics, equipment, lighting, bespoke items and soft furnishings
  • receive invoices and ensure they are submitted for payment and schedule updated with details, save copies in the project file for reference and audit trail
  • issue and track invoices
  • communicate, negotiate and form relationships with suppliers
  • finalise purchase details of orders and deliveries, and gather lead-times and share confirmations to the design team
  • track deliveries into the warehouse and to project sites
  • enter all the data on the internal procurement system, mark up deliveries and distribute to teams
  • liaise with suppliers to ensure all goods are in within required time frames
  • complete checks in the warehouse and on site
  • gather all invoices and work closely with the finance department
  • communicate with staff, client, suppliers and others in a professional and timely manner
  • report directly to the creative director
  • produce budgets, reports and project schedules
  • organise for any additional or replacement items
  • request refunds and organise collections
  • respond to maintenance requests, gather snagging items and execute the snagging list with the required subcontractors to ensure it is complete
  • advise warehouse to start to expect deliveries and send schedule of items to allow them to mark off when received
  • re-specify items which are out of stock or on a long lead-time
  • purchase vintage and send for reupholstery
  • ensure everything is compliant with regulations
  • keep budget on track


  • must have excellent communication and negotiation skills
  • must have ability to work under pressure and meet tight deadlines
  • must have previous experience in a similar role and in an interior design company
  • must be flexible and able to multitask
  • must be a self-starter and able to take responsibility
  • must have ability to build effective professional relationships with the team, clients, suppliers and subcontractors
  • must have great skills in prioritising workload and organising to meet tight deadlines
  • must be a driven, organised and motivated team player in a fast-paced team
  • must have a high level of IT skills
  • must have excellent proficiency in Excel and Adobe InDesign
  • good knowledge in Studio Designer is a plus
  • Italian speaking is a plus

Please apply via the apply for job button below.

Salary: Undisclosed
  • Applications have closed.