London, UK
Office and project coordinator
at Nick Leith-Smith Architecture & Design
Nick Leith-Smith Architecture + Design is looking for an office and project coordinator to join its team in London.
NLSA is pleased to announce an opening for a studio and project coordinator position in their award-winning studio. The new team member will replace the existing position held for seven years in this small, friendly and dynamic group of six.
We are looking to fill a full or part-time (four days office-based) role for an individual with good energy, self-motivation and organisational skills to manage and support the day-to-day running of the studio. The successful applicant will be passionate about working in a creative and professional culture and able to assist in driving the vision of the team. You will need exceptional communication skills and be able to show relevant experience. (With a competitive salary)
Key responsibilities:
- maintain an excellent teamwork culture through regular engagement and support
- assist with project administration and support of the design team, e.g. sending out samples, sourcing and scheduling products
- coordinate and chair weekly staff meetings, including preparing the agenda, taking minutes, and ensuring follow-ups
- organise and manage weekly team lunches and plan monthly and annual events such as group exercise classes, socials etc.
- manage the website, newsletter and social media marketing content in collaboration with our third-party partners
- support recruitment of new staff, conducting inductions and managing performance appraisals in collaboration with the director
- coordinate weekly staff training events (CPD) with suppliers, consultants, and other partners
- manage filing systems and maintain the materials/product library for easy access
- arrange renewal of annual membership registrations and software licenses
- liaise directly with clients on matters including contracts, invoicing, and meeting coordination
- oversee project invoicing, ensuring the correct information is obtained from the Director and Project Architects and entering this into the software
- partner with our external finance department on reconciling expenses, payroll and quarterly VAT returns
Key skills required:
- minimum two years relevant work experience
- proficiency in Office 365 and Adobe Creative Suite
- good understanding of MacOS and day-to-day IT
- confident in communicating with clients and suppliers
- hands-on approach to all tasks
- excellent people skills
- be eligible to work in the UK and be fluent in English, both written and verbal
How to apply
Please submit your CV and a cover letter(PDF format) explaining how you meet the criteria and salary expectations using the ‘apply for job’ button below.
Unfortunately, we will only be able to respond to shortlisted candidates. No telephone enquiries or agencies, please.
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