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San Francisco, USA
Resource librarian
at NicoleHollis

NicoleHollis is seeking a resource librarian to join its studio in San Francisco, USA.

NicoleHollis is seeking a motivated, passionate and aspiring individual with a background in library management or a masters degree in library information science to join our design studio. This is a full-time position with full benefits package in a fast-paced creative environment located in our San Francisco office.

Job description

Vendor management: the resource librarian oversees the scheduling, coordination and facilitation of studio-wide vendor presentations; sources, updates, and manages digital and physical vendor resources; and establishes and maintains contacts with vendors, showrooms, and galleries.

Responsibilities include, but are not limited to:

  • establish and maintain vendor relationships and contacts
  • organise and schedule new vendor presentations and routine vendor updates
  • create workflows and file structures for vendor resources
  • update vendor information across multiple platforms
  • update and maintain the digital and physical catalogue library
  • share vendor resources with the studio
  • coordination with digital asset management librarian to maintain records in Canto software

Materials and resource library: the resource librarian oversees the management of the materials library and supports the work of the studio.

Responsibilities include, but are not limited to:

  • managing the overall organisation, general maintenance and updating of the materials library
  • oversee and manage interns for maintenance, general upkeep, and organisation of physical library
  • materials sourcing for the library and assistance with sourcing and procurement of materials samples for current projects
  • assistance to design teams with sourcing of textiles, furniture, accessories and art for current projects when necessary
  • maintaining relationships and establishing new contacts and with manufacturers, vendors, showrooms, and galleries to ensure all samples and catalogues remain current; input new resources into resource databases
  • identify new vendors and resources, and share information with designers and architects about new products; arrange for representatives to visit when appropriate
  • sharing new product information with the studio


  • experience with materials library management with prior-experience and understanding of the interior design, art, and architecture industry
  • proficient with Microsoft Office, Adobe Bridge, Spexx and data management software
  • ability to create and manage spreadsheets and custom database solution
  • strong organisational, prioritising and problem-solving skills
  • strong communication skills
  • knowledge of trade resources and vendors
  • initiative, attention to details and follow-through are key factors
  • ability to regularly lift and/or move up to 50lb of materials
  • master of library and information science preferred, but not required

Please submit your application using the ‘apply’ link below.

  • Applications have closed.