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London, UK
Office and communications manager
at OAOA Architecture Associates

OAOA is seeking an office and communications manager to join its team in London.

OAOA is a London-based multidisciplinary practice providing master planning, architecture, interior, and landscape design services.

Our studio culture is about collaboration, innovation, and enjoying what we do. We love to embrace new ideas, experiment with materials and design techniques, and explore the intersection of architecture and technology. Our office is international, with a creative and friendly team that loves to work together, brainstorm, and have fun.

About you:

The person filling this position should be organised and good at managing tasks promptly and efficiently.  This role will suit a diligent, proactive professional looking to work in a creative environment. You will support the directors as well as manage the London studio.

We are seeking an experienced office and communications manager to join our team. You will be responsible for providing high-level administrative support to the management team, liaising with internal and external contacts, and managing general office administration.

Your tasks may include:

  • liaising and support for the design and management team between London and Dubai offices
  • draft and proofread correspondence, reports, and other documents as required
  • assist with the preparation of bid documentation, including RFPs, RFIs, and RFQs
  • assist with the organisation of bid meetings, including scheduling, logistics, and documentation
  • liaise with internal and external contacts, including clients, suppliers, and contractors
  • write emails and letters at a professional level
  • manage and organise the office filing system, including electronic and hard copy files
  • assist with the preparation of project presentations and reports
  • assist in updating the website, social media and blog schedule
  • assist in composing communications and press material
  • aid the management team in finding suitable candidates for recruitment
  • help with general office administration, handling post, filing, scanning, and ordering supplies
  • have basic IT knowledge and liaise with external IT consultants when necessary
  • assist with the organisation of office events, such as client or project meetings, networking events, CPDs and staff events
  • manage the schedules of the senior management team, including arranging appointments, meetings, and travel arrangements
  • proactively keep the studio tidy and clutter-free, organising recycling of redundant samples and equipment
  • administer marketing emails for wider mailouts and supplier emails that might be of interest to design teams

This job will suit you if you have:

  • strong organisational and time management skills
  • excellent written and verbal communication skills in English
  • rigorous attention to detail and ability to multitask
  • experience and interest in social media
  • ability to efficiently move from task to task quickly
  • proven ability to work independently and handle confidential information
  • basic knowledge of website management, social media, and marketing techniques
  • capable of operating at a fast pace on many parallel and/or overlapping projects
  • proficient in Microsoft Office and other office software
  • ability to work independently and as part of a team
  • high attention to detail and accuracy
  • ability to maintain confidentiality and discretion

Ideal skills and software:

  • proficient in Microsoft Office
  • good InDesign skills is ideal
  •  Microsoft Excel and efficient spreadsheet handling for scope of works and schedule work
  • experience in social media is a plus

We can offer you:

  • a competitive salary based on experience
  • Part-time and full-time roles to be considered

If you are self-driven with a passion for creativity and are looking for an opportunity to grow your skills and work in a creative and exciting environment, we want to hear from you!

Salary: Undisclosed

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