Recent Spaces is recruiting a project and studio manager to join its team in London, UK.
Recent Spaces is an industry-leading London-based architectural and design visualisation studio. We create beautiful, detailed and effective CGIs, animated films and cinemagraphs, hand-drawn illustrations, innovative interactive experiences and our unique Fluid Images for property developers, architects, branding agencies, interior designers, product designers, private home-owners, artists, photographers and more. Our team of passionate artists, filmmakers and photographers enjoy working on projects of all sizes and types, from private homes and apartments to iconic landmark buildings worldwide, including major New York City and London projects.
Our studio is all about development and continually pushing things forward. We have regular R&D sessions at the studio where artists are encouraged to explore and develop new techniques, software and hardware and then hold seminars to present their techniques and studies to the rest of the team.
We are looking for a driven and focused person to help us with daily studio and administrative tasks and team and project management, to support the artistic team, the directors and our clients.
The role covers two closely-related fields – studio management and project management. For the former field, you’ll be working closely with the directors and helping manage the studio’s events schedule including arranging travel & special events, daily client meetings/calls and looking after clients, handling incoming inquiries and invoicing, handling purchasing, filing receipts/invoices, reporting and general bookkeeping tasks, handling daily PA duties, diary management, managing starters and leavers, team performance reviews, holiday/leave, updating finance and other documents and working with closely with accounting, along with occasional IT-related support. You will also be keeping on top of upcoming expenses and software license management and making the directors aware of potential future challenges and opportunities.
For the latter field, you’ll be responsible for managing project scheduling for live and future projects, artist/project resourcing, daily liaising with clients to help keep projects on track, working closely with the artistic team to ensure everyone has what they need for production and acting as a central point of contact on large international projects with multiple design and client teams involved. You will be setting up and managing internal project review systems and helping the artists keep their projects up-to-date for weekly team reviews. You will be creating quotes, fee proposals and contracts on a regular basis and handling all documentation throughout a project’s life, from brief through to final invoice. You’ll also be closely tracking projects in relation to their budget and timeline.
You might also have skills and experience in pitching/bidding and responding to incoming new business enquiries, and therefore involved with marketing the studio to potential clients and collaborators, and securing new work.
This is not strictly an administrative role or a project management role – we’re looking for someone who has talent in both areas and who can help support the studio’s growth by carving out a role unique to them.
Skill and experience requirements:
- a talent for and at least two years’ experience in administrative/office/bookkeeping/reporting tasks, including experience with Google apps (docs, sheets, calendar etc.) and good skills in InDesign and Word essential
- someone highly driven and with a very strong attention to detail and accuracy, processes and procedure, and who feels at home when multitasking
- someone who will ensure all communication with clients and team is accurate, helpful, timely and appropriate
- someone who enjoys working in a team
- a background and/or interest in architectural visualisation, architecture, interior design, marketing/branding, property/real estate, or similar would be a significant benefit
Benefits of joining our team:
- 23 days annual holiday plus bank holidays
- studio trips and industry events including abroad
- a vibrant, passionate, and lively team who like to socialise together including team lunches, evenings out and other social events
- opportunity to join a growing studio of highly talented artists using and creating the latest in industry technologies and working on iconic landmark projects from all around the world
- opportunity to develop your skills and experience with a studio that greatly values drive and forward-thinking attitudes
If you think this sounds like you, get in touch! Applicants must be eligible to work in the UK.
Please include your salary expectations with your application – Deadline for applications is Friday 24th July