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London, UK
PA to directors/office manager
at SirTen Associates

SirTen Associates is looking for an office manager and PA to support its directors and join its growing team in London.

About us

SirTen Associates is a group of companies focused on the design and construction industry, with a profound emphasis on delivering exceptional residential and commercial construction projects as well as product design.

Founded in 2022, SirTen Associates brings together over 28 years of collective experience in the design, project management and construction industry. With a diverse portfolio covering various regions including the UK, Korea, China, New Zealand, Peru and America, our founders have led numerous projects in collaboration with world-class design and construction firms. The skill set of our teams means we have been able to expand into emerging areas such as fashion design, branding and advanced digital manufacturing.

About the role

Personal assistant to design director and managing director:

  • managing the directors’ diaries, which will include, but not limited to, booking meetings, coordinating with internal and external stakeholders, ensuring prioritisation and efficiency of the directors’ time
  • taking minutes and allocating actions during directors’ meetings, internal and external and ensuring actions are followed
  • managing the directors’ expenses for all the SirTen companies
  • liaising with the companies’ accountants and office assistant and ensuring timely submission of required financial information, including but not limited to: VAT, CIS, Annual Returns, etc.
  • managing the directors’ travel arrangements within the UK and abroad
  • managing the companies’ shared inboxes, i.e. [email protected]
  • providing support for new business bids
  • preparing press packs and managing coverage with online and printed media
  • managing the companies’ social media, alongside PR consultants
  • arranging client entertainment activities
  • if required, accompanying the directors on travels within and outside the UK
  • if required, accompanying the directors to external engagements after working hours

Office manager:

  • leading recruitment and onboarding process of new team members, with the support of office assistant, recruitment and HR companies
  • liaising with IT company and ensure an efficient support is provided to all members of the team
  • drafting contracts for appointment of external consultants and contractors for the directors’ review, adhering to the company standards
  • reviewing contractors and consultants’ Terms & Conditions and ensuring these adhere to company’s standards and expectations
  • reviewing contractors and consultants’ insurances and ensuring these adhere to company’s standards and expectations
  • line managing office assistant
  • preparing and reviewing contracts for office supplies
  • arranging staff engagement activities
  • managing staff’s performance review

Competences and qualities:

  • excellent communication skills
  • impeccable organisational skills
  • excellent spoken and written English
  • excellent MS Office (Word, PowerPoint and Excel) user
  • knowledge of Adobe InDesign ideal but not mandatory
  • proactive and able to independently prioritise time
  • calm, focused and flexible
  • able to act with discretion and maintain confidentiality at all times
  • eager to learn and develop
  • eligible to work in the UK

Please submit your application via the apply for job button below.

Salary: £30,000 - £35,000
  • Applications have closed.