London, UK
Office assistant
at UPP Architects + Town Planners
UPP Architects + Town Planners is seeking an office assistant to join its team in London.
Working closely with the directors and the practice manager, the office assistant will play a vital role in maintaining the efficiency and organisation of the practice’s day-to-day operations.
This position offers a front-facing, people-orientated opportunity, where the office assistant will handle enquiries, manage phone communications and provide essential administrative support across a variety of tasks.
The position is an excellent opportunity to upskill and gain comprehensive insight into business operations, project and financial management.
Areas of responsibility
General office:
- assist with the day-to-day running of the London studio, ensuring smooth and efficient operations and administrative procedures
- manage all IT, software and telecoms across the business while working closely with the external IT consultant
- assist with all aspects of studio maintenance, including general housekeeping, maintaining office supplies and sorting post
- assist with organising CPDs
- plan and coordinate logistics and catering for events, including the summer party, Christmas party and internal socials
Administration:
- manage phones by answering calls, filtering them, taking messages and handling enquiries
- assist with practice management and project support, including helping to prepare fee proposals, reaching out for third-party quotes, filling out planning forms and posting documents as needed
- provide limited PA support, including booking travel such as taxis, flights and accommodation
- assist with legal documents such as insurance renewals and RIBA policy documents
- support the practice manager in scheduling content for social media channels
- assist with finance related admin including helping to raise and manage invoices on Xero, collating sales figures and chasing debtors
- assist with reconciliation of company phone bills each month
Hours: 9am to 6pm, Monday to Thursday, 9am to 4pm on Friday
(Please note, due to the nature of this role, this will be a full-time office-based position.)
If you feel you could be a great fit for our young and dynamic practice, we’d love to hear from you.
Please submit a CV and a brief cover letter to outline your experience and why you think you’d be a good fit for the role via the apply for job button below.
We look forward to hearing from you!
Salary is based on experience.