London, UK
Office manager
Asif Khan is currently looking for an experienced office manager to join its growing practice in east London.
Job title: office manager
Job type: full-time, permanent
Salary: £30,000.00 per annum
Start date: January 2018
Competent, trustworthy and reliable office manager required for award-winning east London architectural practice.
Asif Khan is a thriving studio practice, comprising a young and dynamic team of practitioners. This is a fantastic opportunity for someone to use their managerial and administration skills in a creative environment.
Responsibilities include:
- office management and organization: keeping the studio presentable; ordering stationary and supplies; monitoring health and safety
- general administrative duties: answering phone calls; preparing meetings; greeting clients
- PA support: diary management; organizing meetings; booking travel and accommodation
- human resources: managing recruitment, staff inductions and reviews, holiday and other leave; drafting contracts; monthly payroll
- finance: recording income and expenditure; liaising with the accountant to manage PAYE, VAT returns and filing of yearly accounts; managing expenses; raising client invoices
- IT support: managing printers, subscriptions and licenses; liaising with external IT support
- press and marketing: responding to press and marketing requests and helping to produce marketing collateral
Skills and experience:
- prior office management experience essential, ideally within a creative environment
- excellent verbal and written communication skills
- highly organised, proactive and professional
- self-driven and strong use of initiative
- IT literacy in MS Office and Adobe InDesign, preferably on Mac
- Financial literacy – experience of Quick Books desirable but not essential