London, UK
Office manager
at Platform 5 Architects
Platform 5 Architects is looking for an office manager to join its London office.
Role: office manager
Location: London, UK
We are looking for a talented office manager to support operations and management of a small-sized award winning architectural practice based in Spitalfields. The ideal candidate should be looking to build experience and responsibility but also be prepared and willing to carry out the basic tasks required in supporting a busy practice.
Key responsibilities
Administrative duties:
- you will ensure the day-to-day smooth running of the office
- front of house: answering telephones, filtering calls, managing enquiries, greeting visitors and ensuring tidiness of the office
- distribute incoming post/dealing with outgoing post
- maintaining office supplies (stationery, toners)
- filing and archiving
- managing suppliers, utilities, insurances and landlord liaison
- IT support and liaising with external IT support company
- HR administration
- finance and book-keeping – processing invoices in Xero, payments, liaising with external accountant, payroll and expenses
- maintaining and developing office systems and procedures including monthly timesheet reports and planning staff workloads
- drafting architect’s appointment documents and contracts
- develop and book CPD and other staff training
- help promote office culture and organise social events
Business development:
- you will have the opportunity to assist the partners in identifying new business opportunities within specific markets
- research areas of new business and put together pitch documents
- review OJEU notices and competitions for suitable projects
- manage a database for new business leads and other key relationships
- research networking opportunities for partners and other practice staff
- management of the website and various social media platforms and develop newsletter campaign
- supporting external press relations contact
- enter architectural awards and competitions where appropriate
- help build the brand profile of the practice
The ideal candidate:
- high level of organisation and efficient in managing a variety of tasks
- enthusiastic team player with a can-do attitude willing to take direction but also work on own initiative
- experience of working in a design-led office is desirable
- a good understanding of Adobe Photoshop and InDesign
- knowledge of editing and managing websites and newsletters including a basic understanding of coding
- excellent written and verbal communication skills
- excellent Microsoft office skills particularly Excel
Experience of working in an architectural practice, or somewhere similar, would be useful but is not essential. To apply please send CV, covering letter and example of presentation document you have produced, using the ‘apply’ link below.
Deadline for applications is: Monday 10 June 2019
Please only apply if you are eligible to work in the UK.
We will be looking to fill in the position as soon as possible. A prompt start would be advantageous.
Office hours are 9.30am-6pm. This is a full time role but we would be happy to consider part time applications (min 4 days per week).
Starting salary is dependent on skills and relevant experience but will be in the range of £26,000 – £30,000 per annum.
We apologise, but due to the expected volume of replies, we will only be contacting successful applicants.
No agencies please.