London, UK
Studio/office manager
Peter Mikic Studio is looking for an experienced studio/office manager to join its London team.
The studio/office manager will support all areas of the studio and property maintenance.
We are looking for someone with previous experience of working in a fast-paced creative environment, with the ability to manage conflicting priorities. No day will be the same and the successful candidate will be able to adapt to the changing needs of the office.
Responsibilities:
- helping to ensure the smooth day-to-day running of the office
- assisting the studio/office directors, design team and accounts with project specific duties
- supporting the design team with diary management, including travel arrangements
- support all employees with administrative tasks where required E.G printing, filing, archiving and other ad hoc duties
- assisting with procurement of FFE items, and coordinating deliveries
- maintain office stock, stationary, kitchen cupboards etc.
- managing the stock inventory _ furniture, lighting, fabrics
- answering the telephone and directing calls as required
- updating website with new projects, press etc. via user-friendly backend site
- coordinating maintenance/repair work for office buildings
Skills required:
- interest in interior design
- clear and succinct communicator with excellent interpersonal skills, who can confidently and sensitively liaise with members of the team as well as clients, client’s PAs, contractors and architects, in person, over the phone, and via email
- excellent spelling, grammar and vocabulary
- excellent time management skills; able to work to multiple deadlines and prioritise workload
- an eye for detail and an ability to maintain accuracy of work under pressure
- a positive, friendly, and practical approach to daily issues and problem-solving. Able to adapt to change and respond positively to new challenges
- take initiative, must be able to work with little direction in a fast-paced environment
- utmost discretion – essential when assisting with confidential matters
- Microsoft Word, Excel, Google Docs/Gmail and Apple Mac usability – essential
- Adobe Photoshop/InDesign – useful
Salary: Negotiable. Please specify your expected salary range when applying.