Oxford, UK
Part-time project coordinator/administrator
Price & Myers is recruiting a part-time project coordinator/administrator to join its team in Oxford.
Price & Myers has grown in the 40 years since it started, to a practice of over 180 staff, mainly located in London but with other offices in Nottingham and Oxford. We set out with the intention of working with the best architects to produce excellent buildings; the long list of awards that the practice has won demonstrates that we have been quite good at it.
In parallel with this, the original partners established a practice with a strong culture – highly skilled and professional but also caring, supportive, relaxed and sociable. We have tried hard to maintain this special environment. The quality of our work output, and our quality of life whilst at work, are equally important to us. Our reputation as great people to work with – and to work for – is crucial.
We are looking for a bright and capable part-time project coordinator/administrator to join our busy Oxford office in a varied role. You will need a service-driven approach together with a flexible, positive attitude. You will work alongside our Oxford team to competently manage the demands of a fast-paced and professional creative office.
With excellent verbal and written communication skills, you will have a professional ‘can do’ attitude, bags of common sense and show a high level of initiative. You should have a proactive approach, an eye for detail and be proficient in Microsoft Office. InDesign experience would also be a bonus.
Duties will include
Project coordination:
- to receive, file and issue all drawings on all large projects – both by use of the internal server systems, but also using the file management system and external extranet sites – 4Projects, Aconex, Onehub, ASite, Dropbox etc.
- to assist with fee letters, proposals, competitions and PQQ/ITT responses
- to ensure that the project folders meet office standards and are being maintained in relation to all filing, naming and organisational systems
- to manage the group project QA process
- to manage the paper filing, if any, for projects, setting up project files for all new jobs, manage all the filing of paper documents for the group
- to assist partners and associates in the preparation of project fee schedules
- to assist the group with their programming and summaries
Administration:
- organising incoming and outgoing post
- assist with the organisation of general maintenance and upkeep of the office
- assist with organisation of internal events
- minute taking
- assist with scanning, printing, filing, editing of drawings, documents, emails etc. as required
The people we need must have:
- at least two years’ experience gained in an engineering/architectural design studio (or similar)
- the ambition to make a significant contribution to the efficiency and success of our practice
- very good knowledge MS Word, Excel and Outlook
- strong organisational skills with meticulous, thorough approach
- good written and spoken English with a pleasant and professional telephone manner
- a flexible and positive approach with good time management skills and ability to work to deadlines, both as part of a team and independently
- enthusiasm and willingness to work within a small and busy team
- confident, friendly, proactive, with masses of common sense
- experience of Indesign would be an advantage but not essential
- have an interest in building, engineering, architecture, and the arts
If you are looking for variety and a chance to build on your office career in the design/construction sector, please submit your CV and cover letter by clicking the apply button below.
Please reference Emma Leaper.
This is a part-time post, currently 22.5 hours a week. The hours could be spread over three-five days to suit the individual.
Price & Myers is an equal opportunities employer.