Winchester, UK
Practice manager
at ArchitecturePLB
ArchitecturePLB is looking for a practice manager to join its team in Winchester, UK.
Are you enthusiastic, personable, efficient and happy to get on with day to day administrative tasks but also able to step up and take responsibility as necessary? If so, this exciting opportunity to join our team at ArchitecturePLB may be right for you.
ArchitecturePLB is an award winning architectural practice, based in Winchester and London. Our portfolio includes a broad range of education and residential projects as well as unique civic and cultural buildings. The teams in both offices are friendly, busy and energised by the projects they work on.
For further information about our practice please visit: www.architectureplb.com
Your new role
The role is being offered on a full-time basis, but this may be open to discussion for the right candidate.
You will be an important member of our creative team and will assume responsibility for all administrative office requirements within our Winchester studio- assisting and supporting Directors and staff there.
Activities include:
- reception duties such as: answering calls, greeting visitors, dealing with any queries, organising refreshments for meetings, maintaining a tidy ‘front of house’, handling mail, couriers and special deliveries
- administrative duties such as: organising and purchasing office supplies from stationery to the milk delivery, managing cleanliness and the upkeep of the office- liaising with suppliers as needed, booking and setting up for CPD sessions, organising and managing external meetings/events and practice days and outings, booking travel, hotels and restaurants
- project team duties such as: diary management for the directors and for practice wide events, providing occasional support to the project teams as well as general filing, photocopying and document binding. Also organising lunchtime CPD training seminars including liaising with external presenters, maintaining records and organising sandwich lunches
- support team duties such as assisting our finance and marketing team with bids, social media, marketing materials and project finances and records
- facilities management duties such as: ensuring the upkeep of both offices including identifying and liaising with contractors about planned maintenance or issues, record keeping, supplier reviews and maintenance of external communal areas, reviewing suppliers and contractors to ensure they remain competitive and fit for purpose
- quality assurance and environmental duties such as: leading the implementation and management of ISO 9001 and ISO 14001 including preparing for the annual external audit in conjunction with Directors and others within the team. Assisting in the undertaking of internal audits, maintaining records and ensuring training and communication take place about QA and Environmental targets
- health and safety duties such as: arranging and minuting meetings with directors, actioning changes, booking all statutory H&S training for staff, keeping records and ensuring accreditations are up to date and undertaking risk assessments
What you’ll need to succeed
- you will be someone who is positive, enthusiastic and personable, have excellent communication and organisational skills, be able to prioritise and work efficiently under pressure, while maintaining an excellent eye for detail and accuracy. You will be someone who is comfortable taking on a variety of tasks and owning their delivery
- you are likely to have had two years experience in an office-based administration/management role.
- you will be proficient in working with Microsoft Office and InDesign and also using video/teleconferencing.
- previous experience working in an architect’s practice or another construction consultancy is advantageous, as is previous involvement in ISO 9001 and 14001.
What you’ll get in return
You will receive a competitive salary, in line with your skills and experience, along with an attractive benefits package.
What you need to do now
If you have what it takes to succeed, please send your CV and cover letter by clicking the ‘apply’ button below by Friday 9 October. Please be aware that we will consider applications on a weekly basis in advance of this closing date so please submit your application sooner rather than later.
We regret that due to volume, only shortlisted applicants will be contacted. If you do not hear from us within 10 days of submitting your application please assume that you have been unsuccessful on this occasion.
ArchitecturePLB is an equal opportunities employer. No agencies please.