London, UK
Graphics and bid assistant
at Gillespies
Gillespies has an opportunity for a graphics and bid assistant to join its practice in Clerkenwell, London.
Gillespies is a leading independent landscape architecture, urban design and planning consultancy. The practice has an opening for a meticulous and creative bid assistant to assist their marketing and bid team in London. The successful candidate will be a highly personable and ambitious self-starter who possesses effective time management skills, a keen eye for detail and graphical layout.
The practice has studios across the UK, Middle East and Russia, with a diverse range of high-profile projects.
The graphics and bid assistant will report to the graphics and bid coordinator and assist in the production of high-quality bid documents, PQQs, RFPs, ITTs and EOIs for the London and Oxford studio, ensuring that responses to opportunities are well written and presented to the highest possible standard. You will work closely with the graphics and bid coordinator to produce high-quality documents using Adobe InDesign and set company templates. The role will also involve providing support to the head of marketing in administration tasks.
Key responsibilities:
- assist and coordinate the production of compliant proposals (RFPs, PQQs, EOIs and ITTs) within client-defined timeframes that are well-written and have a high visual impact (digital and hardcopy)
- coordinate proposal input from a variety of consultants
- ensure all proposals produced are aligned with corporate brand guidelines and company bid and
- QA management process
- support in the production of brochures and presentations
- help maintain a database of tender opportunities
- maintain a CMS practice-wide project database
- maintain a library of project sheets, CVs, case studies, testimonials and written standard bid responses
- maintain the practice’s image library (OpenAsset) and Shutterstock
- support the head of marketing with administration tasks, as required
Note: some evening or weekend work may be required to meet tight bid deadlines.
Person specification:
- Ideally a degree in graphics, marketing or English
- previous experience in a similar role, preferably in an architectural or a creative design practice
- proven experience coordinating, compiling, and packaging bids/tenders for digital and hard-copy submission;
- familiarity with the OJEU process and completing PQQs and EOIs
- ability to set achievable goals and prioritise multiple work streams
- strong written communication, organisational and interpersonal skills
- experience in bid copywriting would be beneficial but not necessary
- experience in using Adobe Creative Suite CC (InDesign, InCopy) is essential, as well as good Microsoft Office package skills
- experience in Adobe Illustrator and Photoshop would be advantageous but not essential
- meticulous attention to detail and a good eye for graphic presentation
- a good understanding of preparing documents for print and publishing
- experience using social media platforms
- the ability to work well under pressure and to demanding deadlines
- confidence to liaise with senior management and external client and consultant teams
Behaviours:
- proactive, can-do attitude
- self-motivated
- creative thinker
- attention to detail
- problem solver
- flexible and adaptable
- confident
- team player
If you are interested in this opportunity and have the required skills and are fluent in spoken and written English, please apply by submitting your CV.
Please note that we are only able to respond to successful applicants. Gillespies is an equal opportunities employer. No agencies, please.