London, UK
Project secretary/PA to director
at BLDA Architects
BLDA Architects is seeking a project secretary/PA to director to join its team in London.
BLDA Architects, a leading and award-winning architectural practice in the luxury residential sector, has a vacancy for a project secretary/PA to director.
Located in a contemporary office in Chelsea, west London this is a fantastic opportunity to work for a prestigious practice who design very high value residential projects. This is a hybrid role providing a broad variety of work. You will be working alongside a friendly and professional administration team but will be interfacing with the architectural staff whilst supporting a Director.
PA to director duties include:
- arranging meetings and diary management
- monitoring the director’s inbox to obtain a good overview and understanding of their projects, enabling you to identify any critical issues
- act as a point of contact in the absence of a Director
- strong word processing skills are required to provide well-written correspondence
- manage and book travel arrangements including flight and accommodation bookings
- experience of using Salesforce
- ad-hoc administration tasks
Project secretary duties include:
- coordinate and review architectural and interior design information on projects
- assist project teams by monitoring project workflows, anticipating busy periods and deadlines
- issuing all project related information; drawings, schedules, specifications, sketches and drawing issue sheets
- document controller responsibilities
- recognise and record changes of scope with design change requests
- liaising with clients, contractors, sub-contractors and consultants
- responsible for general administrational duties such as filing, co-ordinating timesheets and researching information
- proof-reading, formatting and setting up documents as requested
Skills:
- five years’ previous experience in an architectural environment or similar
- excellent organisational skills and committed to the advancement of projects
- professional communication skills both written and verbal
- proficient in Microsoft Office Suite and Adobe (Photoshop and InDesign)
- excellent time management skills with the ability to multitask
- attention to detail and strong problem-solving abilities
- strong team player as well as the ability to work autonomously
This is a full time and permanent position.
Please submit applications using the ‘apply for job’ button below, outlining why you are the perfect candidate for the role along with your CV and your salary expectations/notice period.