London, UK
Studio manager
at Ruff Architects
Ruff Architects is seeking a studio manager to join its office in London.
Ruff Architects is a progressive and ambitious practice, based in central London and the southwest. Our co-created values are central to our collaborative approach and close-knit studio. We are looking for a focussed, organised and proactive studio manager to join the growing team in our Soho studio on a full-time basis.
The role has considerable breadth, touching on all aspects of studio life. It will require a flexible approach with a strong ability to manage challenges and projects to enable efficient and effective operational running of the business.
Key responsibilities:
- PA to the director, including diary control, travel booking, mailbox management, task management
- employee engagement and support, including new joiner set up, upholding studio policies and procedures
- bid, competition and award coordination, including close working with the Director to prepare submissions and proactively identifying opportunities
- new business development, including contact list updating and targets, event and networking research
- project team assistance and document management, including document handling and uploading, pack preparation and meeting management
- marketing and social media duties, including tracking monthly and yearly coverage targets, proactively targeting publications with project and news opportunities, website updating, implementing social media campaigns
- IT troubleshooting, including licence and software renewals, filing management, hardware management and liaising with IT Support
- studio CPD and training and learning programme
- proactive ownership of six-weekly studio trip/activity booking, as well as celebrations and events
- point of contact internally and externally managing incoming calls, post, and email mailboxes
- administrative duties such as holiday request, filing, stationery, ordering supplies and office organisation
We are looking for candidates with three years’ minimum experience with qualities that include:
- personal assistant experience
- demonstrated interest in the bid process and business development
- marketing management experience
- GDPR and ISO compliance awareness would be advantageous
- confident in Microsoft tools such as Word and Excel
- experience with InDesign preferred
- excellent communication and written skills
- an interest in architecture and the built environment
- discrete, personable, and professional
- strong team player
Salary will be dependant on experience.
Ruff Architects is an equal opportunities employer – we are keen to receive applications from a diverse range of candidates, and actively encourage applications from underrepresented groups.
If you would like to be considered, please submit your CV and cover letter via the apply link below or via our website.