London, UK
Facilities and maintenance administration assistant
at Paul Smith
Paul Smith is seeking a facilities and maintenance administration assistant to join its team in London.
Are you an experienced administrator looking for a new opportunity? Our London head office is looking for a positive and friendly facilities administrator to provide excellent administrative and organisational assistance for the property and services department.
If you like the sound of what you’ve read so far, find out more about our company culture and the benefits we can offer you.
Please note this is an office-based role and does not allow remote working.
Responsibilities:
- to be responsible for the filing of all information and record keeping as required
- to be responsible for invoicing. Raising PO’s and migrating to accounts and maintaining the PO record documentation. Processing the department credit card expenses
- to make any arrangements, bookings and communications requested by the facilities department
- to order any supplies and materials as requested by the property and services department ensuring optimum cost and efficiency is achieved at all times
- provide holiday and absence cover for head office reception
- be available in the office on a daily basis to monitor any day-to-day facilities items and requests
Essential experience and skills required:
- advanced knowledge of Microsoft Office packages
- competent administrative experience within a busy office environment
- previous experience of liaising with external suppliers on a regular basis
- knowledge of invoices and PO’s
- experience of covering a busy reception
About you:
- excellent communication skills, written and verbal
- self-motivated with the ability to plan, organise and prioritise to set deadlines. Staying calm under pressure
- accurate and methodical approach with the ability to confidently multi-task
- able to delegate tasks and efficiently solve problems
- proven experience of building effective working relationships with people at all levels
- trustworthy with confidential information
Applications can only be accepted by applying here on the Paul Smith Careers page. The closing date is 20 July 2022
Please note, this role is not eligible under the Skilled Worker visa category.