London, UK
Studio manager
at Publica
Publica is looking for a studio manager to join its London team.
About Publica
Publica is a London-based urban design and public realm practice that works to make our cities more successful, functional and beautiful. Publica surveys neighbourhoods, undertakes rigorous research and provides strategies and design for innovative, inclusive and sustainable growth, policy and planning. Our multi-disciplinary team includes specialists in urban design, planning, policy, research, graphic design and communications.
Overview of the role
The studio manager is responsible for ensuring that the Publica offices are a comfortable, productive and enjoyable place of work for the whole team. Pro-active and engaged, they will have ownership over facilities, IT and other resources required for the successful day-to-day operations of the office. In addition, the studio manager provides clear internal communications on office activities and holds responsibility for duties relating to staff wellbeing.
Duties include:
Studio management:
- ensuring office facilities are running smoothly, including liaison with building management and reception teams in relation to any issues
- working with the finance team to establish budgets for facilities and office purchases and contract management of office suppliers (i.e. couriers)
- ensuring IT systems are fully operational, including project teams software requirements, and liaising with external IT suppliers in relation to any issues
- understanding team requirements in terms of other project resources (eg. books, materials), and working within agreed budgets
- responsibility for procedures relating to staff safety (eg. fire, health and safety)
- maintaining office policies, as agreed by SMT, and ensuring a clear understanding of them across the team
- overseeing PAs in front of house duties, including ensuring a tidy office at all times, well-prepared meeting rooms and an overall excellent reception for clients and other visitors
Internal communications:
- leading the weekly office meeting and providing clear communication of office activities, priorities and milestones throughout the week
- coordinating with other teams (inc. senior management and finance) to ensure all team members have clarity on their allocation to projects and time management
Staff wellbeing:
- responsibility for managing the studio’s health and well-being aspirations for staff, including managing activities that improve staff health, supporting learning and development initiatives and organising events
- running the staff induction programme
- tracking staff holiday and sick days
- assisting with coordination of recruitment activities, if required
- acting as a first point of call for all staff members who wish to raise any personal/professional matters, work life issues and HR matters, and sensitively taking the appropriate actions
Salary: negotiable, based on experience.
Hours full-time, 40 hours per week
Applications
To apply for this position, please send your CV and cover letter to using the ‘apply’ link beliw. Your cover letter should state clearly why you are interested in working with Publica, and what you would bring to this role.