Berlin, Germany
Executive assistant
at Studio Olafur Eliasson
Studio Olafur Eliasson has an opportunity for an executive assistant to the head of design to join its team in Berlin.
Beginning of the contract: ASAP
Part-time/full-time (30h – 40h/ week)
Where: Berlin
Deadline: Wednesday, 15th March 2023
We are looking for a person with strong organisational, interpersonal, and communication skills to join the team at the studio of artist Olafur Eliasson in Berlin. As EA to Sebastian Behmann, head of design at Studio Olafur Eliasson and founding partner at Studio Other Spaces, you will provide full support in day-to-day work, working across the design and studio teams.
In close dialogue with the head of design, you will:
- offer proactive and responsive diary management, arrange meetings, and prepare agendas
- keep track of and respond to emails
- write emails and letters at a highly professional level
- develop a language with the head of design for external communication with high-level clients
- represent the studio and its projects at a professional level and with an excellent sense of hospitality
- build and manage relationships in a highly diverse international network of contacts
- organise short term trips, two to three times a month
- prioritise effectively and fulfil tasks at a high standard, with a sensitive understanding of art and architectural contexts
- act as liaison and support for the design teams and senior management of Studio Olafur Eliasson and Studio Other Spaces
- assist in updating the website and social media for Studio Other Spaces
- assist in preparing project presentations
- assist in composing communications and press material
Your skills and qualities:
- diligent, open-minded and professional
- a clear communicator, detail-oriented, with a high level of accuracy
- fluency in English and proficiency in German is required
- graphic design skills and basic knowledge of layout software
- experience and interest in social media
- a good understanding of art and architecture
- capable of operating at a fast pace on many parallel and/or overlapping projects
- able to engage confidently with external stakeholders at all levels, from the visual arts and cultural sectors to government entities, businesses and NGOs
- skills in communication with internal departments, external consultants and clients
- flexible with the evolving needs of the head of design and the studio
- on a personal level, you have a proactive and collaborative approach, excellent interpersonal skills and cultural awareness
- at least two years of experience in assisting at an executive level in the cultural sector
The Studio Olafur Eliasson team consists of specialised technicians, architects, artists, art historians, cooks and administrators. We work with Eliasson to experiment, develop, and install artworks, projects and exhibitions as well as to communicate and contextualise his work. We’re a fast-paced team that understands the importance of slow, in-depth work. We hire highly skilled team-players and we value creative thinkers and doers with a passion for art.
Studio Other Spaces, founded by artist Olafur Eliasson and architect Sebastian Behmann in Berlin in 2014, is an international office for art and architecture. In pursuing an experiment-based approach to the production of space, SOS seeks to expand the practice of architecture and focuses on interdisciplinary and experimental building projects and works in public space. SOS has its origins in the multidisciplinary projects undertaken at Studio Olafur Eliasson – such as Fjordenhus in Vejle, Denmark and the facades of Harpa Reykjavik Concert Hall and Conference Centre in Iceland.
All nationalities are encouraged to apply. Studio Olafur Eliasson/Studio Other Spaces is committed to an inclusive employment policy in all areas of the studio, with an explicit focus on increasing the ethnic, socio-economic, and gender diversity of the studio.
For information about studio building accessibility, please consult the section ‘work-space accessibility’ here.
Applicants from non-EU/Schengen countries applying for the job position are required to obtain the necessary residency permits and work visas in Germany; we can offer assistance in this process.
We look forward to receiving your online application (cover letter, CV and one reference). Please indicate within your application your earliest possible entry date and your salary expectation. Please submit your application no later than Wednesday, 15 March 2023 via the apply for job button below.