Berlin, Germany
Personal assistant to the head of design
at Studio Olafur Eliasson
Studio Olafur Eliasson is seeking a personal assistant to the head of design to join the team in Berlin.
Job description
We are looking for a person with strong organisational, interpersonal and communication skills to join the team at the Studio of artist Olafur Eliasson in Berlin. As a personal assistant to Sebastian Behmann, head of design at Studio Olafur Eliasson and founding partner at Studio Other Spaces, you will provide full support in day-to-day work, working across the Design and Studio teams. The role is required to start as soon as possible and work 30 to 40 hours per week.
In close dialogue with the head of design, you will:
- offer proactive and responsive diary management, arrange meetings and prepare agendas, e.g. scheduling and preparing external and internal meetings, scheduling and preparing talks and presentations and creating travel itineraries
- develop a language with the head of design for external communication with high-level clients, including keeping track of and responding to emails and writing emails and letters at a highly professional level
- act as a liaison and support for the design teams and senior management of Studio Olafur Eliasson and Studio Other Spaces
- organise and participate in (short-term) trips two or three times a month
- prioritise effectively and fulfil tasks at a high standard, with a sensitive understanding of art and architectural contexts
- assist with administrative tasks (e.g. travel paperwork, filing documents)
- assist in preparing project presentations
Your skills and qualities:
- diligent, open-minded and professional
- a clear communicator, detail-oriented with a high level of accuracy
- fluency in English and proficiency in German
- graphic design skills and basic knowledge of layout software
- experience and interest in social media
- a good understanding of art and architecture
- capable of operating at a fast pace on many parallel and/or overlapping projects
- able to engage confidently with external stakeholders at all levels, from the visual arts and cultural sectors to government entities, businesses and NGOs
- skills in communication with internal departments, external consultants and clients
- flexible with the evolving needs of the head of design and the studio
- on a personal level, you have a proactive and collaborative approach, excellent interpersonal skills and cultural awareness
- at least two years of experience in assisting at an executive level in the cultural sector
The studio team consists of specialised technicians, architects, artists, art historians, cooks and administrators. We work with Eliasson to experiment, develop and install artworks, projects and exhibitions as well as to communicate and contextualise his work. We’re a fast-paced team that understands the importance of slow, in-depth work. We hire highly skilled team players, and we value creative thinkers and doers with a passion for art.
Studio Other Spaces, founded by artist Olafur Eliasson and architect Sebastian Behmann in Berlin in 2014, is an international office for art and architecture. In pursuing an experiment-based approach to the production of space, SOS seeks to expand the practice of architecture and focuses on interdisciplinary and experimental building projects and works in public space. SOS has its origins in the multidisciplinary projects undertaken at Studio Olafur Eliasson, such as Fjordenhus in Vejle, Denmark, and the facades of Harpa Reykjavik Concert Hall and Conference Centre in Iceland.
All nationalities are encouraged to apply. Studio Olafur Eliasson and Studio Other Spaces are committed to an inclusive employment policy in all areas of the studios, with an explicit focus on increasing ethnic, socio-economic and gender diversity.
For information about studio building accessibility, please refer to the section ‘work-space accessibility’ here.
Applicants from non-EU/Schengen countries applying for the job position are required to obtain the necessary residency permits and work visas in Germany; we can offer assistance in this process.
We look forward to receiving your online application (cover letter, CV and one reference). Please indicate within your application your earliest possible entry date and your salary expectation. Please send your application via the ‘apply for job’ button below.