London, UK
Part-time office assistant
at Claridge Architects
Claridge Architects is seeking a part-time office assistant to join its team in London.
Part-time, three days per week in a creative studio environment.
Claridge Architects is seeking a proactive and organised office assistant to support the day-to-day running of our busy architectural studio in a dynamic, design-led environment. This varied role sits at the heart of the practice and would suit someone who thrives on structure, has a naturally positive and professional manner, and enjoys supporting a collaborative team.
Working closely with our directors and wider team, you will be responsible for a range of front-of-house and administrative tasks that help keep the studio running smoothly. From greeting guests to supporting internal events, this is a valued position offering involvement in many aspects of studio life.
Key responsibilities
Studio administration and front of house:
- be the first point of contact – answering calls and managing general studio enquiries with warmth and efficiency
- organise travel, couriers, taxis, deliveries, and meeting room bookings
- coordinate incoming/outgoing post and studio deliveries
- assist with diary management and day-to-day studio logistics
- maintain office supplies – including stationery, model-making materials and kitchen stock
- support directors with document printing, scanning and filing
- help prepare for internal CPDs and design reviews
- ensure printers are well-stocked and functioning
- coordinate with IT support and suppliers for office maintenance or repairs
- help organise studio events such as birthdays, socials, and seasonal gatherings
Finance support:
- record and log credit card, petty cash and expense transactions
- save and upload invoices and receipts to our Xero system
- collate monthly statements for the accounts/directors
- assist staff with expenses and reimbursements
- issue client invoices and liaise with clients’ accounts departments to ensure all invoices are received, logged and processed within their systems
PR and publicity support:
- assist in preparing and distributing our bimonthly newsletter
- support our social media team with content coordination when needed
- help research upcoming design awards and competition opportunities
- support with internal event logistics and staff celebrations
HR and recruitment:
- keep track of staff leave and sickness records
- managing and tracking holiday requests
- coordinate interview scheduling and recruitment logistics
- help prepare onboarding materials and staff welcome packs
- support with employment documentation and basic contract administration
What we’re looking for:
- an organised, enthusiastic and approachable person
- a proactive mindset and strong sense of initiative
- excellent administrative and time management skills
- clear communicator with a professional and friendly demeanour
- ability to multitask and remain calm under pressure
- a team player who enjoys supporting a creative and collaborative environment
- willingness to get involved in all aspects of studio life
Why join Claridge Architects?
We are a design-focused architectural studio with a commitment to quality, integrity and innovation. We believe a welcoming, well-run studio environment supports creative excellence. This role is essential to that vision. If you’re someone who enjoys being the go-to person in a vibrant and inspiring setting, we’d love to hear from you.