London, UK
Procurement assistant
at Project London
Project London is hiring a procurement assistant to join its team in London.
Location: London (Parsons Green)
Company: Project London (including Cor Domi)
Position: full-time
About us
Project London is an award-winning architectural, interior design & project management studio, delivering high-end residential projects from concept to completion. With an exciting pipeline of exceptional projects, we are seeking a full-time bookkeeper and junior procurement associate to support both financial operations and the procurement process.
Responsibilities
Junior procurement responsibilities
Supplier sourcing and coordination:
- support the team in sourcing new suppliers for materials, furniture and design elements
- obtain and compare quotes, ensuring competitive pricing and quality alignment
- form relationships with trade suppliers and negotiate trade discount
- assist in supplier relationship management, handling queries and tracking performance
Order processing and tracking:
- schedule and finalise orders and deliveries of hard and soft finishes for projects
- create and manage purchase orders (POs), ensuring accuracy with project requirements
- track and update the delivery schedule, proactively flagging any potential delays
- liaise with suppliers to ensure all goods are delivered successfully to site
- assist the design team in re-specifying items that are out of stock or on long lead times
Inventory and cost control:
- monitor and maintain inventory records, liaising with the project team on material requirements
- track orders, invoices, receipts, and payments to ensure procurement accuracy
- assist in cost control and budget tracking, identifying discrepancies and reporting them promptly
Site and logistics coordination:
- liaise with sites to confirm deliveries and check for any breakages or missing items
- action returns and track refunds, organising any replacements or additional items
- provide feedback to the design and site teams on lead times and deliveries
Documentation and administration:
- maintain detailed procurement records and documentation
- verify that invoices align with purchase orders before processing for payment
- support with procurement reporting for internal reviews and project meetings
Qualifications:
- procurement or purchasing experience in a design, architectural, or construction-related industry is highly desirable
- proficiency in Xero and Microsoft Office (specifically Excel)
- knowledge of the CIS scheme is important
- strong negotiation and communication skills
- highly organised with excellent attention to detail
- fluent in both written and spoken English
Benefits:
- competitive salary, based on experience
- 25 days holiday per year, plus closure over the Christmas break
- discretionary bonus
- opportunity to work on prestigious, high-end design projects
- collaborative and creative studio environment