Dezeen Jobs

UPP Architects + Town Planners is hiring an office assistant to join its team in London.

Reporting to directors and finance manager.

Purpose of the role

Working closely with the directors and finance manager, the office assistant will play a vital role in ensuring the efficiency and organisation of daily operations. This front-facing, people-oriented role involves handling enquiries, managing phone communications, and providing essential administrative support.. This position offers an excellent opportunity to upskill and gain comprehensive insight into business operations and management. The role will require 20 per cent of the time dedicated to assisting with finance related matters and 80 per cent general office management.

Hours

9am to 6pm Monday to Thursday, 9am to 4pm on Friday (please note, due to the nature of this role, this will be full-time, office-based position).

What we are looking for:

• excellent communication skills, fluent spoken and written English
• prior experience in managing an office would be advantageous
• proficient in Microsoft applications. Any knowledge of Adobe software would be advantageous
• assertive and well-organised with a meticulous attention to detail
• ability to work well in a team
• cooperative attitude with excellent telephone manners
• self-motivated and capable of working independently, switching tasks efficiently
• knowledge of Xero or equivalent accounting software a bonus, but not essential

Areas of responsibility

General office:

• assist with looking after the day-to-day running of the London studio ensuring smooth running and efficiency of operations and administration procedures
• manage IT, software and telephones across the business and work closely with the external IT consultant
• manage all elements of the studio maintenance, including general housekeeping, maintaining office supplies, collecting and sorting post

Administration:

• deal with enquiries that come in either by phone or email and direct to the relevant people
• phone management including answering the phone, filtering calls, taking messages
• administration assistance to help with practice management and project support
• some PA duties including booking travel including taxis, flights, accommodation
• research and schedule CPD’s

Human resources:

• manage staff onboarding and offboarding
• assist with organising CPDs
• plan and coordinate logistics and catering of events including summer party, Christmas party, internal events/socials

Financial support:

• raise invoices on Xero(no experience necessary)
• adhoc finance support where needed

If you feel you could be a great fit for our young and dynamic practice, we’d love to hear from you. Please send across a CV to [email protected] (FAO Nila Patel). We look forward to hearing from you! Salary will range between £25,000 to £28,000 dependent on experience.

www.weareupp.co.uk

• Applications have closed.