London, UK
Personal assistant
at ACME
ACME is hiring a personal assistant to join its team in London.
ACME is a leading international practice operating from London and Berlin in the fields of contemporary architecture, urban planning, interior and product design, working with private, corporate and public clients.
We are looking for a permanent, full time personal assistant to support our founding director.
Ideally you will have had a minimum of three years’ experience as a PA in a creative environment.
Responsibilities include…
General administration:
- act as gatekeeper for the director
- coordinate the director’s diary and time
- manage all correspondence, including emails, letters and phone, draft responses and reminders
- prepare, prioritise and manage tasks for the directors attention
- compile invoices and expenses
- coordinate attendance of events, interviews, conferences and talks and work closely with the communications team on press related matters
- liaise between the director and internal colleagues, wider project teams, clients and external contacts
Travel:
- research and compile complex travel arrangements, both national and international
- research costs, manage airline memberships, visas, foreign currencies, online check-in
- ensure the director has all necessary documentation and background information
Personal assistance:
- organisation of social events
- assist with personal and private administration
- manage invitations and corporate hospitality
Skills:
- MS Office, additional knowledge of InDesign would be an advantage
- fluency in English is essential; knowledge of German/French would be an asset
Personal qualities:
- professional, resilient and attention to detail essential
- self-motivated, able to think ahead and anticipate needs before they arise
- Strong organisational skills
- A people person, with excellent communication skills, both written and oral
- ability and confidence to work on own initiative with limited supervision
- adaptable, calm under pressure and with a sense of humour
- able to deal with sensitive and confidential information with absolute discretion
- proactive in building strong relationships and trust with colleagues at all levels of management
- an interest in architecture , art and food
How to apply
If you feel that you meet all or most of our requirements and are interested in joining ACME, please send your CV and covering letter to [email protected] with the subject line: personal assistant.
Please include a concise CV as well as a cover letter stating succinctly, why you believe you are right for the role and interested in working at acme, along with notice period and current salary/salary expectations.
Salary commensurate with experience.
Interviews ASAP.
ACME is an equal opportunities employer.
Due to the number of applicants, we regret we will contact successful candidates only.