London, UK
Project administrator
PDP London has an opportunity for a project administrator to join its growing London team.
We are an award winning architectural practice, looking for an energetic and organised project administrator, supporting our busy architectural studios with project administration, and with responsibility for efficiently managing control of documentation.
Duties and responsibilities:
– working with several architectural studios/teams, playing a key role.
– responsibility for information management and document control systems, and ensuring efficient recording of information on the company server
– issuing drawings in paper and electronic format, including the preparation of issue sheets and keeping any document trackers up to date
– point of contact between studio and site management team for document control
– assisting in the production of reports
– quality control of all written communications/information for the project team – letters, minutes, e-mails etc.
– timetabling and booking all regular internal and external meetings, ensuring documents are prepared and issued in a timely manner and minuting meetings as required
– taking messages, arranging meetings, diary management and all issues relevant to the smooth running of the studios and projects based within the studios
– general administrative duties including photocopying, scanning, filing, archiving, binding and outgoing post
– helping out as part of the wider administrative team as and when required, including reception cover or holiday cover within a different studio
Required experience and skills:
– proven experience in a similar role, coordinating a busy work schedule
– good working knowledge of Microsoft packages including Word, Excel and Outlook and Adobe InDesign essential
– working knowledge of document control systems desirable
– experience in a construction, architecture or design based studio is desirable
Personal skills
Good organiser:
– a good administrator with a natural attention to detail and ability to check and correct your own and others work accurately
– able to manage conflicting priorities set by senior managers in the team
– methodical
– takes pride in getting things right
– good at following things through to completion, with consistency, even for mundane tasks
Communication skills:
– ability to listen carefully to instructions given and clarify what is expected
– able to work effectively with others
– professional telephone manner
Professional:
– a good work ethic, which is demonstrated in your personal approach
– understanding and demonstrating the values of a professional services firm
– able to understand and to work to deadlines
– the workload may require longer working hours from time to time so a flexible and willing approach to work is vital, along with good time keeping and commitment
– understands the need for confidentiality
Proactive:
– to be able to work on your own initiative
Flexible:
– able to multi-task and remain calm and well organised even when under pressure
– being able to prioritise efficiently in response to site demands
– a good team worker
– cheerful, positive and helpful
– willing to help with reception cover and kitchen duties as required e.g. staff sickness
Please send your CV and cover letter to [email protected]
No agencies please.