London, UK
Accounts/financial assistant
at Martin Brudnizki Design Studio
Martin Brudnizki Design Studio is seeking an accounts or financial assistant to join its team in London.
Job description
The accounts assistant will work closely for and report to the finance manager to ensure MBDS finances are accurate and organised. The individual will have strong verbal and written communication skills as he/she will be in regular contact with all levels of staff.
Responsibilities
Accounts receivable:
- produce monthly fee invoices for clients
- produce monthly recoverable expense invoices with relevant backup for clients
- produce statements for clients
- send invoices and regular statements to clients
- chase for payment when required
Accounts payable:
- input all bills
- input credit card spending
- input staff expenses
- liaise with suppliers
- liaise with employees requiring purchasing information
- manage payment of bills and expenses
- set up payment runs on internet banking
Reconciliations:
- bank accounts
- credit card statements
- various others on request
General:
- enter fee information into income schedules and update and maintain client billing schedules
- liaise with design directors to enter fee income for projects based on projected project timeframes
- enter daily actual cash into cash flow report
- enter purchasing information into clients purchasing schedules
- filing
- adhoc projects and reports
Experience: one to four years of experience
Knowledge and skills:
- proficient with double entry accounting
- excellent in Microsoft Excel
- proficient in Microsoft Office Outlook and Word
- proficient in QuickBooks (training can be provided)
- comfortable using internet banking systems (preferred HSBC)
- understanding of multicurrency and foreign exchange
Abilities:
- excellent written and verbal English
- able to work independently with little supervision
- diligent with strong attention to detail
- calm under pressure
- ability to listen and communicate with all levels of staff
- organised, efficient and accurate
- ability to learn new systems
- able to priorities and meet deadlines
- be proactive with ideas that benefit MBDS
Salary: Undisclosed