Winchester, UK
Part-time studio manager
at McLean Quinlan
McLean Quinlan is looking for a part-time studio manager to join its team in Winchester, UK.
We’re seeking a positive, efficient, and proactive studio manager to ensure the smooth running of our Winchester studio alongside the directors and finance manager.
We anticipate this would be a part-time role for someone who combines excellent administrative abilities with a background or interest in art and design.
The position will suit a confident communicator with excellent written skills. The successful candidate will be well organised and self-motivated, with the capacity to work in different roles.
Role and responsibilities
Studio coordination:
- front of house, including welcoming guests
- day to day management of the practice
- managing the main office email and corresponding with suppliers, clients and new enquiries
- general administrative duties; filing, archiving, scanning, typing
Facilities management:
- keeping the practice tidy and organised at all times
- ordering office supplies
- organising repairs and maintenance
- assisting with building management such as insurance renewals and utility contracts
PA support
Providing assistance to the three directors, including: booking travel, scheduling appointments and meetings, filing emails etc.
General support:
- supporting the studio in various administrative roles as well as support with individual architects projects where needed
- assisting the finance manager with invoicing etc.
- assisting with business development and marketing
- compiling, reviewing and proof-reading documents
HR support:
- assisting with staff records and timesheets
- organising staff training, CPD’s, appraisals and staff socials
- maintaining office policies and health and safety
- general pastoral care and staff wellbeing
- working with the office management software to approve leave, expenses etc.
Skills and qualifications:
- a good administrator with a natural attention to detail and the ability to check and correct their own and other’s work accurately
- strong time-management and people skills, flexibility, and multitasking ability
- good communication skills, organised and proactive
- a good team player who willingly and proactively helps others when needed
- a background/interest in art, design or architecture
- copywriting skills would be beneficial
- good at consistently following things through to completion
- able to work on their own initiative
- experienced in a similar role
- advanced computer skills and experience with online platforms
- proficiency in Microsoft Suite, with the aptitude to learn new software and systems
- experience in Adobe InDesign, Photoshop would be a plus
Anticipated part-time: 24 hours per week. Hours and schedule negotiable.
Salary pro rata dependent on experience.
Please apply via the apply for job button below.
McLean Quinlan is an equal opportunities employer.
No agencies.