London, UK
Office coordinator
at XCO2
XCO2 is hiring an office coordinator to join its team in London.
Winners of the CIBSE Awards 2022: Building Performance Consultancy of the Year (up to 50 employees).
A successful low carbon environmental and building services consultancy, based in a beautiful central London office, is seeking to appoint an Office Coordinator to join our team. The company is young and dynamic, with a relaxed, friendly and diverse work environment. Our staff get engaged in regular social activities and build lasting relationships. Click here for more information.
The role is a full-time and permanent position and will oversee and take responsibility for office administration and support functions, reporting to the Operations Manager and Directors. This crucial and wide-ranging role combines day-to-day coordination of the core operational functions of the organisation and would be suited to a proven well orangised multitasker with experience of working in creative environments.
Benefits:
- nine day fortnights – currently employees get every other Friday off, without impacting the number of hours worked on other days, holidays or salary
- work from home – the position will require three to four days working from the office with the ability for the remaining days to be worked remotely
- flexible working – we operate flexible working hours, so long as this is 8 hours per day between the hours of 8am and 7pm with core hours between 10am and 5pm each weekday
- holiday entitlement – employees are entitled to a total of 25 days’ annual leave, increasing up to 30 depending on number of years of service. Three of these days are to be taken between Christmas Day and New Year’s Day, as the office is shut during this period. For part time workers this entitlement will be pro-rated to the number of days worked
- pension scheme – the company will provide pension contributions up to a maximum of 3% of your fixed annual salary. That is, if you choose to contribute 5% of your annual salary, the company will contribute another 3%
- private health insurance with discount on gym membership available to employees with 24 months service
- income protection insurance available to employees with 24 months service
- referral bonus for recruitments
- volunteer day, one per year
- professional membership, one subscription per employee per year
- cycle to work scheme
- advanced maternity, paternity and shared parental leave package available to employees with 24 months service
At XCO2, we are committed to valuing diversity and we seek to provide all staff with the opportunity for employment, career and personal development. We believe that people from different backgrounds help bring fresh ideas and unique approaches, which then makes us a more innovative and open-minded company.
Qualifications and experience:
- minimum of bachelors degree
- two to three years’ of experience in a similar role
- excellent knowledge of Microsoft Office Suite; Outlook, Word, Excel, PowerPoint
Responsibilities:
- raising, issuing, and logging invoicing, and assisting credit control
- taking and transferring incoming calls, taking messages as required
- providing administrative support to operations manager, directors and working teams
- maintaining smooth running of office including supplies of stationery, cleaning and other office supplies and ensuring everything is in good working order
- sorting incoming post/courier deliveries
- welcoming clients/guests and offering refreshments
- setting up and updating projects on Harvest (project management software), Zoho, and Google Sheets
- creating new project folders and archiving completed project folders
- maintaining daily staff attendance, including lateness records, holiday leave and sick leave
- monitoring staff timesheets
- assisting with the onboarding of new team members, including setting up IT equipment
- supporting day-to-day issues with IT systems and software, ensuring any issues are resolved efficiently by external IT support company
- producing PowerPoint slides for monthly office team meeting from agenda
- organizing events such as the staff Christmas party
- booking staff training when appropriate
- any other relevant ad hoc admin tasks
Useful additional attributes:
- excellent communication skills
- excellent organisation and timekeeping
- working knowledge of Adobe Suite; InDesign, Illustrator
- knowledge of Sage accounting software
- interest in human resources and potential career development in HR role
Salary: £26-30k dependent on experience.
For applications, please submit your CV to Laura Hargreaves at XCO2 via the apply for job button below.
No recruitment agencies please.