London, UK
Bids coordinator
at Useful Studio
Useful Simple Trust is seeking a bids coordinator to join its team in London.
Location: London (office but hybrid working is available)
Grade: grade 6/5 depending on experience
Salary: £35,000 to £45,000 per annum depending on experience including competitive benefits
Hours: full-time
Contract type: permanent
Closes: 29th July 2022
Who we are
The Useful Simple Trust (UST) is a family of professional design and consultancy practices. Our 60+ talented and committed engineers, architects, designers and strategists work side-by-side creating positive outcomes for our changing built environment.
Expedition Engineering, Useful Projects, Useful Studio and Thomas Matthews share space, ideas and experience, and regularly collaborate on a range of high profile projects in the UK and internationally. Our breadth of experience gives us a depth of interdisciplinary thinking rarely found in the industry.
As a Social Enterprise, B Corp™ and Employee Benefit Organisation we do things differently. Our people are highly motivated and committed because our structure and values mean that our combined success is shared equitably. We share part of our profit and re-invest the rest in research, social and environmental projects.
What we are looking for
We are looking for a well organised and experienced bid coordinator to manage a variety of complex bid proposals, working closely with the business development team and the wider trust, ensuring we follow rigorous processes to deliver high quality bids. You will be the main point of contact for all teams contributing to proposals. From bid kick off meetings, contributing to strategies and collating appropriate information, to managing bid budgets and programmes, assisting writing proposals and ensuring they are produced and delivered on time. You will play a key role in winning new business.
Role and responsibilities:
- manage the end-to-end bid process, including PQQs, ITTs, RFPs and any relevant frameworks
- ensure the collation and timely delivery of all information/documentation at each stage
- proofreading proposals and ensuring content and language appropriate for different readers
- create the final design and then issue of any documentation
- work closely with Bid teams throughout, assisting in identifying win strategies
- liaise with clients and consultants including multidisciplinary teams
- ensure all standard bid documentation is kept up to date and filed appropriately
- manage pipeline report for the business development group
- updating the CRM
- attending and minuting relevant meetings as required
- researching opportunities and assisting with bid/no bid decisions and approach
- other relevant duties as required
Requirements:
- previous experience as a bid coordinator or similar role within engineering, architecture, contracting, built environment
- significant experience working on complex bids including frameworks, and completing PQQs, RFPs and ITTs
- management of CRM database including bid outcomes, project fee target reports and contacts
- exceptional verbal and written communication, copywriting and proofreading skills
- excellent research skills
- superior organisational skills
- detail-focused
- ability to multi-task managing multiple bids at one time working in a fast-paced environment
- strong IT skills – InDesign experience is essential and proficiency on the MS Suite including Outlook, PowerPoint, Excel, Word
- an ability to maintain confidentiality with all company information and materials
- exposure and interest in Sustainability – this is a core part of our business
- curious about personal and organisational development, with the ambition to grow with us
What we offer:
- competitive salary
- 25 days annual leave
- gym benefit
- access to retail discounts
- comprehensive pension scheme
- flexible working including nine day fortnight scheme
- private medical insurance with access to WeCare 24/7 GP access
- life assurance times four annual salary
- cycle to work scheme
This vacancy closes on 29 July 2022. Should your application be shortlisted for interview, you will be contacted within five days of the closing date. Due to the volume of applicants, only shortlisted candidates may be contacted.
This application may require applicants to respond to a few selection criteria to demonstrate suitable competencies and experience against the role. In addition, a form of assessment or presentation following the first interview may be requested. Any reasonable adjustments required will be met. Useful Simple Trust is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.