Dezeen Jobs

Jason Bruges Studio is seeking a studio manager to join its team in London.

Studio profile

Jason Bruges Studio is a dynamic, multidisciplinary art and design practice based in London Fields in East London. Established in 2002, the studio is internationally renowned as a pioneer of the hybrid space between art, architecture and technology. Exploring the interrelationships between people, data, nature and technology, the team creates high-tech, site-specific artworks and dynamic, spatial experiences.  Intervening in the urban environment, they produce moments of theatre that connect people with their environments and weave a sense of magic into the fabric of a place.

Job overview

Working closely with the senior members of our team, you will maintain an overview and a keen eye on the resourcing for each project knowing who is on each team, what time is planned vs how much is left, what are they working on, what they need and when the deadlines are. You will help to ensure there are suitable and functional levels of resource on each project, and feed information back to the management team on a regular basis so that projects can be lean and efficient to help them deliver innovative projects are on time and on budget. You will also lead the HR function of the studio, driving everything from the recruitment process to staff reviews and ensuring the health and wellbeing of the team. Finally, you will drive the operations, systems, policies and procedures in the business to ensure we are efficient, effective and compliant with the necessary regulations. We approach everything we do with exploration and excitement – we need our studio manager to help keep us realistic, whilst maintaining this enthusiasm.

Key responsibilities 

HR:

• manage studio recruitment process, employment contracts, on boarding, staff reviews and freelance team management
• manage staff leave calendar (holiday, sickness etc)
• help ensure the health and wellbeing of the team being the first point of contact for any concerns they might have
• help make sure the studio team of 25 plus is engaged, motivated and inspired
• help us maintain a studio that is rewarding and fun to work for and ensure the team is in the best position to deliver against the creative vision of the business

Project and resource management:

• work with the management team to allocate and carefully monitor the amount of staff time we spend on each stage of a project to ensure it is managed efficiently
• meet with the team to ensure resourcing is correct, projects are on track and work is produced to deadlines
• work with the team to ensure meetings are scheduled at the right time to review work efficiently and provide clear status reports
• work with the management and finance team to ensure that our billing schedule is aligned with our deadlines
• work closely with the new business team to prepare for upcoming resourcing needs

Operations, systems and procedures:

• regularly review and ensure the studio operation and administration procedures are efficient and effective; the studio manager is ultimately the driving force behind creating a comfortable and tidy working environment
• ensure all studio policies and handbooks are kept up to date and are in line with industry best practice
• managing all IT, software and telecoms across business and working closely with our external IT consultant
• managing all elements of the studio maintenance, including the utilities, cleaning, insurance and security
• managing the company’s physical and digital filing system
• managing office costs effectively
• managing the company’s physical and digital filing system

General studio management (supported by director’s PA):

• supporting the team with general studio administration, for example, post and deliveries, stationery, keeping the studio clean and tidy
• general day-to-day management of the studio; making sure we have fruit, kitchen basics and ensuring it always looks presentable
• meeting and greeting all visitors, be a great host serving refreshments and clearing the meeting table
• lead the Monday team meeting, ensuring the everyone is briefed on key events that week
• arranging cards and cake for staff birthdays
• answering the studio phone
• organising any team socials, for example, summer and Christmas parties and culture trips

Required experience:

• significant practice management experience: having strong experience in project time management and allocation within a creative environment
• excellent team management experience with proven time and performance management skills
• sound operational expertise: with demonstrable experience in using and developing procedures for time recording, management and analysis
• HR: good understanding and experience of employment law and HR practice including, acquisition, optimisation and retention of talent

Required skills:

• excellent time management, organisational, reporting and team management skills
• energetic self-starter that enjoys getting stuck in and finding solutions
• curious and approachable, with great interpersonal and communication skills
• proven experience with project/resourcing management software such as or similar Teamgantt, Harvest/Forecast, Whosoff etc
• fully proficient in usual office software such as MS Office, Word, Excel, Mail and Adobe Creative Suite

Qualities:

• detail-focused, enjoys planning and management
• excellent communication – transparent open and direct
• must be able to deal with issues involving confidentiality with professionalism and integrity
• empathy, sensitivity and emotional intelligence – a good communicator, who takes the time to focus and listen to employees and help motivate and empower them to work together to get the job done
• an interest in the interactive art installation sector

The role is full time and will be based in our studio in London Fields.

Salary will be in the range of £45k dependent on experience. JBS offers a comprehensive benefits package that includes healthcare, discretionary profit share, enhanced holiday and maternity/paternity packages, work from home arrangements and a phone contract amongst others. These are all subject to terms which can be shared prior to finalisation of an employment contract.

www.jasonbruges.com

• Applications have closed.